Logistics and Procurement Coordinator Iran South (Hormozgan Based)

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships. 

1. Role and responsibilities

The purpose of a Logistic Coordinator is to implement delegated area of logistic responsibility and deliver a variety of procurement and other logistics related activities, including management of warehouse, fleet, distribution and asset and Marker analysis.  

Generic responsibilities (max 10) 

These responsibilities shall be the same for all positions with the same title. Details belong in the Work and Development plan.

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
2. Implement NRC’s logistic systems and procedures at area level
3. Coordinate timely operational planning and management of logistics activities 
4. Ensure that local SOP’s regulate procedures at field office level, and perform periodic checks
5. Coordinate market analysis/assessment within the scope and request of programme/project developers
6. Prepare and submit reports and analysis 
7. Ensure proper filing of all support documents
8. Support line managers in procedures and require support team trainings related to logistics and non-Logistics (internal, external)
9. Line management of the logistic team including recruitment and performance management  

10. Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management, Market Analysis) 

11. Ensure safe and efficient transport of staff and materials/goods
12. Promote the rights of refugees and displaced in line with the advocacy strategy

13. Ensure that key learnings are extracted from operations regarding protection and incorporate them into program strategy and staff development processes. 

     

     

Specific responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. Examples of responsibility to add is described in the overview of NRC Logistic support roles.

1. Lead and monitor ongoing and foreseen procurement to be in line with NRC’s SOP and Logistics Handbook.

2. Review Contract, Purchase Order, Payments and relevant verification to ensure it is compliant in terms of supporting documents.

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3. Monitor NRC’s procurement archive to ensure all required supporting documents are properly recorded for audit purposes. 

4. Development of Projects Procurement Plans and ensure PPPs are implemented efficiently.

5. Submission of monthly Logistics KPIs report based on latest update of Procurement, Fleet, Warehouse and Assets.

6. Coordinate with other divisions, e.g. Programme, to ensure required procurement are smoothly proceeded according to the project deadline while NRC’s logistics and financial rules and procedures and standards are followed and applied.

Generic professional competencies: 

Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC. 

1. Experience from working as a Logistics Coordinator in a humanitarian/recovery context

2. Previous experience from working in complex and volatile contexts

3. Documented results related to the position’s responsibilities

4. Knowledge about own leadership skills/profile 

5. Fluency in English, both written and verbal 

6. Valid driver’s license

Context related skills, knowledge and experience: 

Context-related competencies are the knowledge, skills and experience required because of the context, location and/or current priorities in the role

1. People and team management capability

2. Conflict management skills
3. Knowledge of Iran market in different sectors in an asset
4. University degree, preferably in industrial engineering/management, business administration, marketing or similar
5. Work experience in supply chain management, e.g. procurement, price negotiation, contract management, as well as asset management, car fleet and warehouse as well as market analysis.
6. Experience and ability to train others, facilitate workshops and transfer knowledge
7. ICT knowledge: ICDL, Microsoft Office, Excel, PowerPoint; any ERP system
8. Strong ability to write reports and official correspondence 

1. Behavioural competencies 

2.  

Refer to the NRC Competency Framework and select between 3-6 Competencies that are most important for this job – including the title of the Competency, and some (or all) of the indicators.

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Managing resources to optimize results

• Managing performance and development

• Analysing

• Handling insecure environments

• Empowering and building trust

• Communicating with impact and respect

2. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews: 

• The Job Description 

• The individual Work- and Professional Development Plan 

• The NRC Competency Framework