Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability. IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.
The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
The Logistician plays an essential role in this setup. They ensure that teams have access—at the right time and in the right place—to the goods, equipment, supplies, means of transport, and other resources necessary for the continuity of operations.
Given the unpredictable nature of our projects and operations, the position requires a strong capacity for anticipation and responsiveness. The Logistician must, in particular, be able to quickly adapt supplies and logistical capacities based on the number of people to be assisted and the specific needs identified. They will also help ensure the traceability of goods and services, proper inventory management, the availability of essential items, and compliance with IFRC procedures, CRS procedures, and project contractual requirements.
Job Purpose
In the current context, the Logistician will be integrated into the CRS office and will oversee the planning, coordination, and effective management of logistical operations necessary for the functioning of IFRC/CRS projects, CPCT-MSM, and other projects in Dakar or other locations defined by the IFRC, in order to guarantee the continuous availability of goods, equipment, services, and logistical resources essential for quality, rapid, dignified humanitarian assistance that complies with IFRC procedures.
Job Duties and Responsibilities
Logistics Planning and Coordination
Organizes the daily logistical activities necessary for the operation of the project(s) and concerned sites, under the coordination of the Project Manager.
Regularly analyzes the logistical needs of the centers based on their reception capacity and the number of migrants present.
Develops and updates supply and replenishment plans.
Participates in operational coordination meetings and contributes to the identification of logistical needs.
Anticipates needs related to arrival fluctuations.
Proposes corrective measures in the event of shortages or risks of shortages of essential goods and services.
Ensures daily coordination with operations teams, administration/finance, volunteers, and center managers.
Contributes to the preparation of necessary logistical arrangements in the event of a mass influx.
Participates in the planning and installation of temporary solutions, notably the tents provided under the project.
Stock and Warehouse Management
The incumbent ensures rigorous management of stocks of consumables, kits, and essential items. Their main responsibilities consist of :
Receiving and inspecting delivered goods and supplies.
Verifying the quantities, quality, and compliance of received items.
Recording stock entries and exits.
Maintaining up-to-date stock cards and registers.
Organizing storage in a secure, accessible manner suited to the nature of the items. Applying the FIFO/FEFO principle where relevant.
Ensuring the clear separation and identification of different types of stock.
Conducting regular physical inventories.
Reconciling physical and documentary data.
Identifying discrepancies, losses, damages, or anomalies and reporting them immediately.
Defining and monitoring minimum and maximum stock thresholds.
Triggering replenishment requests before reaching the critical threshold.
Ensuring the traceability of distributions to beneficiaries.
Contributing to the preparation of monthly stock reports.
Procurement and Acquisitions
Consolidates supply requests from various departments.
Verifies the consistency of requests with operational needs and available stock. Prepares the logistical documents necessary for acquisitions in accordance with applicable procedures.
Conducts calls for tenders (bidding processes).
Selects and contracts suppliers.
Establishes and manages framework agreements.
Participates in the research and identification of suppliers in accordance with the organization's procedures.
Monitors orders until delivery.
Verifies the quantities and compliance of delivered products.
Documents receipts and reports any non-compliance.
Ensures the archiving of logistical documents.
Works closely with administration/finance to facilitate reconciliation between orders, deliveries, receipts, and supporting documents.
Special attention will be paid to purchases or supplies related to reimbursable incidental expenses of the project(s), notably meals, kits, clothing, water, telephony, accommodation, maintenance, and sanitation, etc.
Management of Food, Water, and Essential Services
Plan food needs based on the number of beneficiaries.
Ensure the logistical monitoring of distributed meals.
Verify consistency between ordered, received, and distributed quantities.
Maintain documentation justifying distributions.
Monitor drinking water needs.
Monitor the volumes of water made available.
Contribute to monitoring water and electricity consumption.
Promptly report any interruption or anomaly affecting essential services.
Monitor supplies and products necessary for cleaning and maintaining the centers.
Work with the teams concerned to maintain appropriate hygiene, safety, and dignity conditions.
Data relating to meals, water, kits, and other distributed items must be sufficiently documented to allow reconciliation with project statistics and monthly reports.
Distribution Management
Prepare the items necessary for distributions.
Job Duties and Responsibilities (continued)
Verify stock availability before each activity.
Prepare stock exit slips and documents.
Coordinate with volunteers and operational teams.
Ensure reconciliation between quantities taken out of stock and quantities actually distributed.
Ensure the availability of appropriate distribution lists or materials.
Document discrepancies and any losses.
Update stock registers after each distribution.
Transmit the data necessary for monitoring and evaluation / PMER.
Special attention will be paid to the dignity, confidentiality, and protection of the people welcomed. Logistical management must not lead to the unnecessary exposure of vulnerable persons or their personal information.
Fleet and Transport Management
Planning the transport needs of teams and goods.
Ensuring the availability of vehicles necessary for operations.
Keeping logbooks and tracking documents up to date.
Monitoring fuel consumption.
Organizing and documenting vehicle movements.
Monitoring maintenance and repairs.
Reporting breakdowns and incidents.
Contributing to compliance with road safety rules.
Planning transport related to supplies and distributions.
Monitoring transport service providers when they are mobilized.
Retaining supporting documents related to travel and transport.
Equipment and Fixed Asset Management
Keep the equipment inventory up to date.
Identify and label equipment according to applicable procedures.
Monitor assignments and allocations.
Document equipment movements between sites.
Organize physical inventories.
Report losses, damages, or malfunctions.
Monitor repairs and maintenance.
Participate in the preparation of project transfer, return, or closure operations.
Preparedness and Response to Mass Influxes
Maintaining an appropriate safety stock level.
Identifying logistical resources that can be rapidly mobilized.
Preparing accelerated replenishment procedures.
Establishing lists of suppliers and service providers who can be mobilized.
Preparing needs for tents and temporary equipment.
Anticipating increased food needs.
Temporarily strengthening storage and distribution capacities.
Coordinating the mobilization of volunteers on logistical aspects.
Contributing to the installation of temporary capacities.
Documenting mobilized resources and exceptional consumption
Participating in operational evaluations after each major event.
Logistical Monitoring, Data, and Reporting
Available stocks.
Stock entries and exits.
Distributed kits, clothing, shoes and meals.
Quantities of water made available.
Supply needs, Equipment & Transport.
Logistical expenses falling within their scope.
Logistical incidents and difficulties.
Corrective measures implemented.
They contribute to monthly, quarterly, and final project reports by providing verified data and documented information. They work closely with the Monitoring and Evaluation (M&E) officer to ensure consistency between logistical data, operational data, and contractual indicators.
Support to the Senegalese Red Cross, Capacity Building
Provide coaching, training, and practical guidance to the staff and volunteers of the Senegalese Red Cross on policies and procedures, in order to strengthen local capacities regarding supply chain standards and accountability.
Accountability, Protection, and Respect for Humanitarian Principles
Respect the dignity of the people welcomed.
Guarantee equitable access to goods and services.
Avoid any discrimination.
Preserve the confidentiality of information to which they may have access.
Comply with data protection rules.
Contribute to the prevention of sexual exploitation and abuse.
Report any protection concern of which they become aware in accordance with procedures.
Not using logistical or individual information for purposes other than those authorized. Respect the separation between humanitarian assistance and migration control activities.
Education
University or professional degree in logistics, supply chain management, purchasing management, transport, operations management, administration, or a related field. Additional training in humanitarian logistics is an asset.
Experience
4 years of relevant experience in managing complex humanitarian logistics operations, including 1 year in the field.
Proven experience in conducting training and developing training materials. Practical experience in inventory and supply management.
Experience in distribution management. Experience in transport and/or fleet monitoring.
Experience in document management and reporting.
Experience with a Red Cross/Red Crescent National Society or an international humanitarian organization is an advantage.
Knowledge, Skills and Languages
Strong proficiency in inventory management Strong supply planning skills
Strong command of office software, particularly Excel Ability to analyze logistical data Strong proficiency in record-keeping and traceability documentation
Ability to manage multiple priorities simultaneously
Knowledge of internal control principles
Ability to work in a fast-paced environment
Demonstrated core proficiency in (a) digital communication & collaboration, (b) basic digital content creation, (c) digital safety & security, (d) data literacy, and (e) problem solving with technology (including responsible use of AI assistants).
Understanding of and commitment to IFRC’s mission and values.
Fluent spoken and written English
Wolof and/or other national languages
Good command of another IFRC official language (French, Spanish or Arabic)
Competencies, Values and Comments
Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust; Sensitivity to humanitarian principles and protection issues 
