Logistics Officer (Workshop Manager), CST II, Juba, South Sudan

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE : Logistics Officer (Workshop Manager)

TYPE OF CONTRACT : Regular International Consultant Level 2 (CST-II)

UNIT/DIVISION : Logistics/ Fleet

DUTY STATION (City, Country) : Juba, South Sudan

DURATION:

11 months (renewable subject to performance and budget availability)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The World Food Programme (WFP) South Sudan operates a large fleet of light vehicles, trucks, generators, and other mechanical assets to support the delivery of humanitarian assistance throughout South Sudan, including in Juba and field offices. Effective fleet maintenance and workshop management are critical to ensuring operational readiness, safety, compliance, and cost effectiveness.

The Workshop Manager, based in the WFP Country Office (CO) in Juba, will oversee workshop operations, preventive maintenance programmes, technical inspections, repair activities, spare parts management, and fleet performance monitoring, all in accordance with Global Fleet guidance, to ensure the availability and reliability of WFP fleet assets.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Fleet Manager and in coordination with relevant Fleet staff, the Country office (CO) Logistics Head of Operations and the Field Office (FO) Head of Logistics, the incumbent shall perform the following duties:

Workshop Maintenance and Technical Operations

• Ensure that scheduled maintenance, repairs, overhauls, reconditioning and modifications are carried out efficiently across all WFP workshops to keep vehicles maintained to a high standard and in a roadworthy condition.
• Conduct technical diagnostics and root-cause analysis of recurring mechanical failures, using VMRS (Vehicle Maintenance & Reporting Standards), Reason-For-Repair, Work-Done-Codes and Component Codes to support the analysis. Use the findings to implement corrective actions that improve fleet reliability and reduce vehicle downtime.
• Oversee materials management for workshop operations, particularly the control and issuance of spare parts, tyres, lubricants and consumable materials, ensuring that their issuance is justified.
• Forecast the spare parts, tyres and materials required for workshop operations and submit these requirements to the Transport Manager for approval.
• Manage tyres, including maintenance practices, control mechanisms and performance monitoring.
• Carefully record and maintain an inventory list of all tools and workshop equipment.
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• Manage oil and lubricants, ensuring that the quality and quantities supplied comply with established standards.
• Manage external maintenance service providers and repair contractors, including technical evaluation of services, monitoring service quality, and validation of completed work and related invoices.

Fleet Cost Efficiency, Performance and Planning

• Contribute to vehicle control and cost effectiveness and fleet asset lifecycle management. Assess asset conditions, support rehabilitation and disposal planning, and technically evaluate assets approaching the end of their useful life to inform recommendations for replacement or write-off, as necessary.
• Investigate ways to continually reduce fleet operating costs related to maintenance activities. Support maintenance budget planning and expenditure monitoring through cost forecasting and analysis of maintenance trends to identify operational efficiencies and cost savings.
• Implement established best practices and monitor fleet and workshop KPIs (Key Performance Indicators) against established parameters. These indicators include vehicle availability, maintenance turnaround time, downtime, maintenance costs, workshop productivity and preventive versus corrective maintenance ratios. Include the results in the reports required under Fleet Administration, Data Management and Reporting.
• Work in accordance with the Vehicle Fleet Management Project Activity Work-Plan established by the Head, WFP Fleet.

Fleet Administration, Data Management and Reporting

• Ensure that workshop administration, record-keeping and vehicle history records are properly maintained through the Fleet Management System.
• Ensure that accurate data is entered into the FMS Repairs, Tyres and Stock Control Modules in a timely manner.
• Manage and ensure the timely production of all reports and information required by the Organisation through WFP Fleet Management System (FMS). Additionally, analyse the information and assess the quality of reports prior to distribution.

Staff Supervision, Teamwork and Knowledge Sharing

• Supervise staff and personnel reporting to the Workshop Manager, including monitoring timekeeping and ensuring that their work meets organisational standards and is carried out in accordance with their established job descriptions.
• Develop the technical capacity of mechanics and workshop personnel through coaching, mentoring, on-the-job training and identification of skills development needs. Share experiences gained with team and strive to promote teamwork and a harmonious working atmosphere.
• Continuously collect and collate valuable data and information to identify improvements needed for fleet management standardisation and development . Communicate the findings to other staff in the Fleet Section.

Health, Safety and Environmental Requirements

• Manage workshop health, safety and environmental compliance, ensuring that minimum health and safety requirements are met in full, with due consideration for environmental needs. Conduct safety inspections and risk assessments, ensure proper use of personal protective equipment (PPE) and proper management of hazardous waste, and implement corrective actions for identified risks.

Travel and Other Duties

• Travel occasionally to Field Offices, as required by the Organisation.
• Maintain emergency operational readiness and provide surge technical support to field locations to keep critical fleet assets operational during emergency and large-scale response operations.
• Perform any other duties as requested by the immediate supervisor.

Working with: The incumbent will liaise and cooperate with all other employees and personnel within the Fleet Unit and other units, with particular emphasis on the Logistics Section and Field Office Heads of Logistics. The incumbent will work closely with other workshops and Field Office (FO) Fleet Managers in South Sudan.

EXPECTED DELIVERABLES & RESULTS AT THE END OF THE CONTRACT:

· Ensure that the Fleet is managed in the most cost-efficient manner to achieve maximum vehicle availability and minimum downtime.

• Ensure that all reporting, administrative and operational functions within the Fleet Section are organised efficiently to maintain the high standards expected by the Organisation.
• Maintain the ratio of scheduled to unscheduled repairs within the established parameters.
• Identify the resources required to meet overall operational requirements. Monitor upward or downward trends in operational demand and adjust resources accordingly.
• Match demand for services to the available resources.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

University degree in automotive engineering, mechanical engineering , transport engineering, electrical engineering or a related field.

Experience:

A minimum of 5 years of relevant professional experience in automotive or fleet maintenance, or workshop management, gained after obtaining the first university degree.

At least 3 years in a supervisory or management position in vehicle maintenance or workshop operations, such as Workshop Manager, Senior Supervisor, or an equivalent role.

Experience managing mixed fleets consisting of light vehicles, trucks, generators, and heavy equipment, preferably in emergency, hardship, or complex operating environments

Demonstrated hands-on experience managing preventive and corrective maintenance, vehicle diagnostics, repairs, overhauls, and workshop operations.

Experience supervising technical workshop personnel, coordinating workloads, and ensuring compliance with occupational health and safety standards.

Experience in humanitarian, UN, NGO, military, or large commercial fleet environments is highly desirable.

Experience operating in emergencies, hardship, remote, or complex operational environments is desirable.

Demonstrated experience working with computerised Fleet Management Systems.

Knowledge & Skills:

Strong vehicle diagnostics and troubleshooting skills.

Knowledge of preventive maintenance systems.

Understanding of workshop fleet KPIs and reporting.

Knowledge of inventory and spare parts management.

Strong analytical and problem-solving skills.

Advanced knowledge of Microsoft Excel and reporting tools.

Ability to manage multiple priorities under operational pressure.

Strong communication and coordination skills across diverse cultural and operational environments

Leadership & people management: coaching, performance management, conflict resolution

Languages:

Fluency (level C) in English is required.

REMARKS: This VA will also be used to generate a roster for potential future consultancy assignments at the same or a lower grade, at the same or other duty stations within South Sudan.

Female candidates are highly encouraged to apply.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.