E T Temporary

Background: At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. For more information, visit International Bank for Recons truction and Development . Fragility, Conflict, and Violence (FCV) is a central development challenge. By 2030, half of the extreme poor worldwide will live in fragile and conflict-affected settings. Furthermore, the global FCV landscape has deteriorated in recent years, with rising levels of conflict, violence and forced displacement. Importantly, FCV impacts both low- and middle-income countries. Therefore, making progress in FCV is central to the World Bank Group’s (WBG) mission. The FCV Group aims to support the FCV agenda within the WBG, and to ensure consistency, complementarity, and synergies in approaches across the WBG. The FCV Group works with country management units (CMUs) and global practices to help enhance the impact of strategic and programmatic approaches in FCV-affected countries across the globe. The Extended Term Temporary will be responsible for providing administrative and operational support to GTFS1 [acting] manager and team to ensure the effective running of the GTFS1 office during the transitional period between December 15, 2026, to June 30, 2027. Duties and responsibilities to be performed by the ETT are summarized below. Administrative support:

• Provide executive support to GTFS1 [acting] manager; coordinate calendars, meetings, missions, events, and senior management engagements, including logistics, scheduling, clearances, and preparation of materials.
• Work closely with the GTFS1 staff to monitor ASA portfolio for GTFS1, requests, decisions, deadlines, and action items, ensuring timely follow-up and resolution.
• Process and track administrative transactions, including travel arrangements, consultant and vendor contracts, payments, and other requests.
• Maintain GTFS1 records, including trackers, contact and distribution lists, shared files, calendars, and related information repositories, ensuring information is accurate, current, and readily accessible.
• Liaise with teams, regional and corporate units, and external counterparts to facilitate information flow, obtain required input, and support the Front Office activities as needed.
• Provide backup support to other ACS colleagues in FCVG, as required. Procurement support:
• Provide unit staff with the relevant guidance regarding administrative and operational procurement, hiring consultants/firms, travel, etc.; and follow on the policy/procedure related to the phasing out of STCs and transition to ICs; liaise as necessary with corporate units (HR, AskAccounting, AskBudget, Corporate Procurement, OPCS, etc.).
• Support vendor contract arrangements and transition from ST to IC, provide comprehensive rate assessment, cross check between relevant rate scale and HR hiring guidelines. Process Admin Portal submissions; provide guidance for contracting admin and operational consulting firms and following up payment milestones. Follow up necessary outstanding arrangements towards the phasing out of short-term contract type by the end of December 2026.
• Prepare and process procurement requests for goods and services related to international events, including venue, catering, translation, audio-visual, and other event-related services; liaise with the procurement team to ensure compliance with institutional procurement thresholds and guidelines.
• Create and manage Purchase Orders in SAP for all event-related expenditures, ensuring accurate coding by cost center, fund, and WBS element. Monitor PO validity and remaining balances, initiating amendments or extensions as needed. Coordinate with vendors to confirm receipt of POs and follow up on invoice submissions. Ensure all POs are properly closed upon completion of services or delivery of goods. Budget Monitoring:
• Monitor GTFS1 commitments to identify and follow up on outstanding items and payments to consultants and firms; follow up on ST/vendor contract expiration with relevant TTL and CMU RM staff. Follow up as necessary on the outstanding arrangements towards the phasing out of short-term contracts by the end of December 2026.
• Monitor event budgets throughout the planning and execution cycle, tracking commitments and expenditures against approved allocations. Support budget forecasting for upcoming events and assist in the preparation of budget requests and justifications. Ensure all financial transactions are aligned with approved work plans and cost center allocations.
• Conduct post-event financial reconciliation, matching actual expenditures against budgeted amounts and purchase orders. Review invoices, expense reports, and supporting documentation to verify accuracy and compliance prior to payment processing. Coordinate with WFP colleagues to resolve discrepancies and ensure timely closure of event accounts. Prepare reconciliation summaries for review by the supervisor and relevant stakeholders. Travel:
• Provide travel arrangement support for management and staff on mission travel, event participants, speakers, and visitors/invitees, mainly for FCS/V destinations. Enter Trip Requests and Statement of Expenses to the Travel system, follow up on Country Clearance requests and travel advance requests with the relevant CMU. Advise on relevant safety training and other policies and procedures related to the trip. Liaise with relevant WBG travel agencies at the Headquarters and Country Offices. Draft necessary visa and UNLP request letters. Process group travel requests in accordance with institutional travel policies. Other ad hoc support assignments as requested by the GTFS1 Manager or Senior Executive Assistant. Timeline: The ETT will be required to join the GTFS1 for a period from December 15, 2026 to June 30, 2027. Reporting and Supervision: The ETT will report to the FCV Sr. Executive Assistant.