Planning, Monitoring and Reporting Associate

Mission and objectives

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Context

In China, through its triple mandate, UN Women advances gender equality and women's empowerment in alignment with China’s international commitments and national priorities – including those outlined in China’s Five-Year Plan, Outline of Women’s Development in China (2021–2030), China’s Beijing+30 National Review Report, etc. – and under the UNSDCF for the People’s Republic of China (2026-2030). UN Women primarily works on three thematic impact areas in China: (i) high-quality social services and social protection (including ending violence against women and social norms change); (ii) high-quality and inclusive economic development (including decent work for women, gender-responsive institutions, care systems, women’s participation in emerging and green sectors); and (iii) international development cooperation for SDG attainment. Our programmes in these impact areas are further enabled through strategic communications and advocacy, strategic partnerships and resource mobilization and operations. As Chair of the UN Gender Theme Group, UN Women also leads technical and coordination support to strengthen UN in China’s action and accountability on gender equality.

Task Description

Under the overall guidance of the Head of Office and a matrix supervision of the Operations Manager, the Planning, Monitoring and Reporting Associate will support office-wide programme planning, performance monitoring, results tracking, and reporting. Working closely with programme and operations teams, the incumbent will contribute to annual work planning, quarterly and annual reviews, donor and UNSDCF reporting, corporate reporting requirements, and the preparation of analytical and knowledge products. The Associate will support the consolidation and quality assurance of programme results and performance data, facilitate timely and accurate reporting, and help ensure compliance with UN Women and donor requirements. The Volunteer also supports the management of programme information and results within UN Women's corporate systems, including RMS and Quantum, and contributes to strengthening results-based management practices, knowledge sharing, and organisational learning across the office. Through these efforts, the position will play an important role in enhancing programme effectiveness, accountability, and the achievement of UN Women China's strategic objectives. Specific tasks are as follows:

• Support liaison with Regional Office planning, monitoring and evaluation colleagues to facilitate alignment with corporate requirements, policies, standards, and processes related to planning, monitoring, reporting, and evaluation.
• Assist in following up on planning, monitoring, evaluation, and reporting actions and outstanding issues, and support the preparation of status updates for the supervisor.
• Provide administrative and coordination support to inter-agency UN planning, monitoring, reporting, and related exercises, as required.
• Assist in the preparation of briefing notes, background materials, presentations, and other documentation for management meetings, UN coordination mechanisms, and external engagements.
• Support the maintenance of monitoring frameworks, indicators, monitoring calendars, and monitoring plans; assist in compiling relevant information and evaluation findings to support programme planning and implementation.
• Assist in the collection, consolidation, and organization of programme information and supporting documentation for annual work plan (AWP) monitoring, reviews, and reporting exercises.
• Support the preparation, consolidation, formatting, and quality review of reporting inputs for the UN Women Annual Report, Strategic Note reporting, UNSDCF reporting, donor reports, and other corporate reporting requirements, ensuring timely submission of required information.
• Compile, maintain, and organize programme and performance data, supporting documentation, and evidence to facilitate reporting, monitoring activities, reviews, and evaluations.
• Assist in maintaining programme results and performance information in UN Women's corporate systems, including RMS and Quantum, ensuring information is updated and accurately recorded.
• Support the documentation and dissemination of programme achievements, lessons learned, good practices, and knowledge products for reporting and knowledge-sharing purposes.
• Provide logistical and administrative support for monitoring, reporting, learning, and capacity-building activities, including meetings, workshops, and training sessions.
• Assist in the development, monitoring, review, and reporting processes related to the Strategic Note and associated results frameworks.
• Perform other duties as assigned by the supervisor.

Competencies and values

• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Planning and organising
• Professionalism
• Self-management

Living conditions and remarks

The duty station of the national UN Volunteer is located in Beijing. The volunteer will receive a standard volunteer living allowance (VLA) as well as other entitlements. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.