Finance Assistant

Mission and objectives

The IOM Mission in Ukraine was established in 1996. In line with IOM’s global strategy, IOM Ukraine aims at advancing the understanding of the opportunities and challenges of migration in the Ukrainian context. The IOM Mission in Ukraine provides assistance to internally displaced persons (IDPs) and conflict-affected people, fights trafficking in human beings, assists the Government in dealing with irregular migration, improving its migration management system, and creating migrant-inclusive health practices and policies. IOM supports the development of comprehensive and evidence-based migration policies and legislation in line with international norms and builds government’s capacity in harnessing the development potential of migration, among others, by creating incentives for migrants’ remittances investment and offering evidence-based policy advice to enhance labour migration management. During 24 years of presence in Ukraine, IOM has assisted over half a million migrants (Ukrainians and other nationalities), IDPs, potential migrants, victims of trafficking and other vulnerable groups, directly or through its project partners.

Context

This United Nations Volunteers (UNV) assignment is part of IOM Ukraine’s Civil Society Organization (CSO) Fund. The incumbent will be dedicated to supporting the financial verification of supporting documents for IOM Ukraine’s CSO Fund, which provides learning and financial grants to CSOs under two projects, namely (i) the Hromada Reconstruction and Empowerment Facility (HREF), and (ii) the Reconstruction and Localisation Efforts in Hromadas project. Under the overall supervision of the Chief of Mission, the Implementing Partners Support Coordinator and the direct supervision of the Senior Programme Support Associate (IP Financials), the incumbent will be responsible and accountable for providing the necessary specialized support in matters of finance nature for the IOM Mission in Ukraine.

Task Description

1. Assist with the control and monitoring of the financial activities and resources of the IOM Mission in Ukraine. 2. Review Grant Recipient Entities’ and/or Implementing Partners’ project budgets and prepare project budget utilizations according to IOM’s format to regularly update program staff with information relating to the assigned projects, support the finance control process and analyse variances between budget and actual expenditures. 3. Track debtors and creditors’ accounts, work closely with the relevant units and IOM staff to ensure timely settlement of pending advances and prepare the required reports. 4. Perform verification of Grant Recipient Entities’ and/or Implementing Partners’ Financial Reports. Assist in providing financial onboarding trainings and follow-up trainings when required. 5. Ensure proper maintenance and completeness of financial documents; contact CSOs and Implementing Partners when required. Maintain an e-filing system for supporting documents. 6. Bring to the attention of the Senior Programme Associate and/or related program staff any relevant financial and reporting issues. 7. Assist in Due Diligence Assessment of potential/current Grant Recipient Entities and/or Implementing Partners. 8. Perform such other duties as may be assigned.

Competencies and values

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Living conditions and remarks

As it is a national UN Volunteer's assignment, the UN Volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer Specialist >> USD $ 1,869 The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract. Allowances: - Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD $ 1,869 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”.

• USD 350 entry lump sum, one-time payment. Medical and life insurance:
• Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV-provided medical insurance coverage. Coverage for UN Volunteers begins at the Commencement of Service and normally ceases on the last day of the UN Volunteer Contract.
• Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements:
• Annual leave: UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.
• Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period.
• Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
• Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.