Finance Assistant Moldova Chisinau

1. Role and responsibilities

The purpose of the Finance Assistant position is to provide administrative and technical support in the payment process in Moldova Office. This includes the initiation of payment for transactions received by Finance to filing the supporting documentation in accordance with NRC procedures and policies. 

Generic responsibilities 

1. Ensure adherence to Financial Handbook, other NRC policies and donor requirements
2. Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level

3. Ensure compliance with internal controls, organizational policies, and donor regulations

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4. Ensure proper filing and archiving of all financial documents according to NRC standards

5. Support the implementation of SIP-relevant activities as included in the CO Action Plan for your unit/team

6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards and principles within NRC and amongst project participants supported by NRC.

Specific responsibilities 

A – Dailly operation

• Prepare bank payments in line with provided vouchers for country and area offices payments.

• Initiate the approval process for payments from the payment requester, Finance verification and budget holders.

• Book the payments on accounting system by closing the pending invoices

• Prepare booking post-backs for the payments and cashbox using NRC tools.

• Maintain the payments tracking sheet

• Scan and file all the Finance payment supporting documents (hard and soft copies), ensuring they are complete, signed and filed in the proper location, in both half and soft form according to NRC SSD policy

• Act as a focal point for submission of respective documents to the accounting service provider on a timely manner

• Assist with internal and external financial audits and compliance reviews process

B. - Partnership 

• Review partner financial reports (monthly, quarterly)

• Prepare financial verification report in line with NRC partnership policy and respective annexes

• Ensure all supporting documents are submitted in an accurate manner to be readable and traceable

• Communicate with partner representative in case of comments/questions 

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Project Managers, Project Coordinators and Officers

• Support Team members
• Finance staff
• NRC Implementation Partners

2. Competencies 

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies: 

• Preferred Bachelor’s degree in Finance or Accounting

• Basic knowledge in Finance in a humanitarian/recovery context

• knowledge in supporting documents required for different kind of payments.

• Fluency in Romanian language 

• Intermediate in English language

• Knowledge in excel and other Microsoft office software.

3. Behavioral competencies 

    

• Planning and delivering results

• Analyzing

• Working with people

• Handling insecure environments

• Coping with changes

4. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

• The Job Description 

• The Work and Development Plan (Mid-year & Annual performance reviews)

• The NRC Competency Framework

Kindly note that this position is open to candidates who have the legal right to work in Moldova and note that we are unable to provide work permits or visa sponsorships for this position.

Please note that the empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.