Senior Event Officer

We are recruiting for two Senior Event Officers to join the team on an 8-month short-term contract.

Purpose of Job

Responsible for supporting the Principal, Annual Meetings Event Management with Annual Meeting and Business Forum workstreams, and providing assistance to the Corporate Event Management team in the coordination, organisation and logistical delivery of all Board and corporate events internally and externally falling under the remit of the AMPEM unit. The role requires close collaboration with EBRD and external stakeholders.

Accountabilities & Responsibilities

• Liaison with internal client departments, external stakeholders and partner companies to formalise expectations and event deliverable services
• Coordinate the participation of speakers, including preparation of invitation letters, registration, organisation of test/rehearsal and collation bios and photos for website
• Inform panellists about necessary preparations
• Keep track of all technical and logistical requirements of each event
• Collate and input relevant event information on the Annual Meeting website
• Production of event logistics guidelines, storyboards and detailed summary sheets for all assigned events to include virtual and in-person event set up, running orders, presentations/hand-outs, invitation/registration criteria and speakers’ information
• Day to day on-site management of assigned events and coordination of technical/support staff running the meeting
• Provision of final event statistics for assigned areas (to include access criteria, participation levels and engagement levels)
• Electronic filing of official Unit documents in respect of assigned events and tasks
• Draft thank you letters to speakers
• Draft post event report for respective area

Knowledge, Skills, Experience & Qualifications

• Over 3 years event management experience, preferably with international events experience
• Experience of on-site as well as remote coordination of multi event programmes in a physical, virtual and hybrid setting
• Very good understanding of logistical and technical requirements for in-person, hybrid and virtual events
• Excellent communication and interpersonal skills
• Knowledge of EBRD structure and Annual Meeting format an advantage
• Advanced computer proficiency to include PowerPoint, Excel
• Familiarity with virtual event and streaming platforms
• Excellent spoken and written English; knowledge of French, German, Russian or Arabic an advantage
• Proactive, adaptable, and able to perform well under pressure in fast-paced environments
• A keen eye for detail
• Excellent interpersonal manner, including tact and diplomacy

What is it like to work at the EBRD? / About EBRD

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
• A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness.
• An environment that places sustainability, equality and digital transformation at the heart of what we do.
• A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.

Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).