E T Temporary

At the International Finance Corporation (IFC), a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. In fiscal year 2026, IFC committed a record $105.6 billion to private companies and financial institutions in developing countries. For more information, visit www.ifc.org. In addition to its investment work, IFC operates a major program of private sector advisory services projects in Latin America and the Caribbean. The objectives of the program are to promote direct investment in the private sector, build local businesses and financial intermediaries, and help improve the business enabling environment, and hence contribute to poverty reduction in LAC. IFC in Latin America is now seeking to recruit an E T Temporary (Receptionist) to be based in Sao Paulo, Brazil. The E T Temporary (Receptionist) will be responsible mainly for receiving the clients as the first point of contact; providing general assistance with correspondence and information inquiries. This position works closely with and reports to the Office Administrator under the overall supervision of the IFC Brazil Regional Director.

Duties and Accountabilities

This is an entry level office support job, which contributes to the smooth running of the daily operations of the office. The E T Temporary (Receptionist) will carry out a full range of tasks that may vary according to office needs and requirements. Duties will include handling the reception, courier services, correspondence distribution, videoconference scheduling and providing support in ad-hoc activities as required. Responsibilities will involve collaboration with team members in the Brazil Office, as well as frequent interaction with external counterparts such as consultants, Government officials, international donors, service providers, vendors and members of the private sector and civil society.

• Handle the reception desk - manage incoming calls, transfer callers to the appropriate person, receive and handle correspondence, handle the weekly pouch, welcome visitors, etc.
• Provide a high-quality telephone service (the switchboard) – answering queries, taking accurate phone messages and ensure that they are routed in a timely manner to the intended recipient and in an efficient, pleasant, and effective manner.
• Manages incoming and outgoing mail, ensure that any mail addressed to the Country Office is properly registered and reaches the Front Office as quickly as possible.
• Maintain an up-to-date database of Government Officials, Donors, UN agencies, Non- Governmental Organizations, vendors and other institutions and persons regularly associated with the work of the Country Office.
• Handle scheduling of multiple videoconferences and meeting rooms. Supports logistics coordination for conferences, workshops, retreats, learning events, send invitations to participants and follow up on confirmation of attendance as necessary.
• Receive/forward invoices to appropriate departments; coordinate office supply and services orders with vendors Coordinate delivery of checks.
• Serve as backup for IFC Program Assistant and provide support to IFC visiting missions and team on the ground as required.
• Handle filing and other administrative duties as required.
• Provide back-up support to other ACS staff as needed.
• Provide general office support as required and assigned to ensure the smooth functioning of the Country Office.