Contract & Supply Chain Associate

Uzbekistan Office currently manages a portfolio of USD 414.7 million contributing to Sustainable Development Goal 3 (SDG3) - Good Health and Well-being - implementing the following projects:. The COVID-19 Emergency Response Project (CERP) – Strengthening pandemic resilience by upgrading over 150 Sanitary-Epidemiological Committee facilities. The project encompasses infrastructure improvements and upgrades across 45 national and regional laboratories, procurement of diagnostic and laboratory equipment, establishment of an ICT-based national epidemiological surveillance system, and comprehensive capacity building for medical personnel. Support to Development of Oncology Services Project – Enhancing access to quality cancer care by equipping the new National Oncology Center in Tashkent and 13 regional hospitals with advanced medical, diagnostic, radiological, and ICT equipment. The project also supports establishing a national Cancer Registry and providing specialized training for healthcare professionals. Kashkadarya Healthcare Infrastructure Project – Advancing healthcare reform through feasibility studies, technical designs, and the construction and equipping of two modern multidisciplinary hospitals in Karshi and Beshkent to meet national and international standards. Procurement of medical equipment for the new Multidisciplinary Medical Center in Tashkent Project - Equipping the New Multidisciplinary Medical Center with modern medical and diagnostic equipment and operationalizing it through trained medical staff

Through these efforts, UNOPS supports Uzbekistan in strengthening its health systems and delivering improved quality of care for its citizens.

The Contract and Supply Chain Management Associate (ICS-6) manages specialized administrative processes within procurement, contract administration, and logistics to support UNOPS projects in Uzbekistan. The role ensures the integrity, quality, and timeliness of operational transactions, coordinates customs clearance and shipment tracking, and maintains asset custody and vendor payments. Working under the supervision of the Supply Chain Management Senior Associate, the incumbent delivers client-focused, compliant service, resolves complex operational procedures, and contributes to health system strengthening initiatives.

1. Procurement services

• Provide a variety of specialized and non-specialized transactional and strategic procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

• Register the vendors and create contracts and purchase orders in oneUNOPS system to obligate funds for the relevant contracts.

• Provide support in drafting and preparing Letters of Intent, Purchase Orders, Contracts, Long-term Agreements, other forms of contracts and amendments thereof.

• Generate regular and ad-hoc statistical and status reports, as required, and prepare tables, charts etc. applying technical skills and knowledge in formatting and presentations.

• Provide oral/written responses to queries from project personnel, clients, suppliers, etc. regarding procurement related matters. Undertake routine follow-up actions on procurement activities on behalf of the supervisor.

2. Contract administration and logistics services

• Maintain the monitoring tool for all contract management and logistics activities and keep it up-to-date at all times;

• Support in monitoring of the shipments under the assigned contracts and keep all relevant stakeholders updated about the orders’ status;

• Providing inputs into logistical plans for the receipt, customs clearance, storage, distribution and installation of the goods under the assigned contracts, as requested by the supervisor.

• Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure timely registration (where relevant) and efficient customs clearance processes for all imported goods.

• Support to ensure the correctness of shipping documents received from Suppliers in compliance with UNOPS and government requirements.

• Support with customs clearance and timely release of UNOPS imported supplies, materials, and equipment.

• Coordinate with customs clearance agent(s) to ensure safe and fast release and collection of the arriving goods from the relevant Customs terminal in Tashkent.

• Support in monitoring of the process of offloading of the arrived goods and prepare receiving and inspection reports

• Process entry and exit clearances for shipments arriving to the Client/UNOPS warehouse and/or being sent to various locations across Uzbekistan.

• Ensure all stored assets in UNOPS custody are securely kept, protected from weather conditions, well-organised, and properly accounted for.

• Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to designated locations and completion of installation and end-user training activities at final destinations.

• Receive, review, log and route all the invoices and documentation for the goods and services from suppliers and services providers, ensuring accuracy and completeness of documentation and timely submission for payment.

• Receive, review, log and route all incoming communication from suppliers, service providers, freight forwarders, government offices, beneficiaries and end-users and ensure timely follow-up actions from procurement team.

• Perform any other tasks as assigned by the supervisor.

3. Knowledge building and knowledge sharing

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.

• Administratively support the organization and delivery of training and learning initiatives for personnel on supply chain management

Required

• Secondary school (or equivalent) with 6 years of relevant experience OR

• Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Logistics, or related fields with 2 years of relevant experience is required.

Desired

• A globally or nationally recognized professional certificate in procurement or related fields (e.g. CIPS) is desired.

Required

• Relevant experience is work in procurement and logistic support services in national or international public or corporate organisations or related areas.

• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required

Desired

• Relevant experience working with the Uzbekistan Customs Authority.

• Some experience in a Customs Broker Company.

• Experience in the UN system organizations.

Fluency in Russian and/or Uzbek is required.

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
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• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.