TRANSPORT ASSISTANT

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent provides support to UN Staff in the field and reports to the Fleet Management/Fleet Operations Supervisor or his/her designate, under the Chief Transport Officer (CTO). The temporary position is based in Port-au-Prince, Haiti, and is located within the Transport Section under Service Delivery Management Pillar of the Mission Support Division.

Under the supervision of the Transport Officer, the incumbent is responsible for:

• Managing the expendable items of the Transport Section, including the acquisition, receipt and usage of spare parts and lubricants used in the TPT workshops.
• Preparing requisitions of expendable items and POL products for the regular resupply of the TPT Stores supporting the workshops for vehicle repair and maintenance.
• Preparing lists of expendables to be ordered through the Supply Chain Management requisitioning unit.
• Following up with the Supply Chain Management units and Supply Section regarding the delivery of items ordered.
• Coordinates with the UNSOH R&I unit the receiving and inspection of incoming goods (R&I Inspection)
• Codification of items before electronic receipt of same into the inventory system.
• Ensures that UMOJA is updated to accurately reflect the inventory of expendables.
• Creates, prints and records Driving permits, monitors expiry dates and withdrawal periods.
• Monitors CARLOG downloading stations and vehicle units for functionality.
• Raises discrepancy and defect reports for incoming assets that are not in accordance with specifications outlined in Purchase Orders.
• Determines and regularly reviews ‘minimum-maximum’ levels of spare parts.
• Alerts the supervisor of any shortages that may arise between re-supply cycles.
• Focal point for creation of Budget and Audit reports.
• Supports Dispatch operations
• Processes I-Need requests.
• Ensures that expendables consumed are recorded accurately in UMOJA through the work order system.
• Conducts random and scheduled physical verification checks.
• Maintains complete records and documents of all related transactions and entries.
• Generates complete and up-to-date inventory reports.
• Generates correspondence and relevant status reports/technical reports as required.
• Prepares cost estimates for the expendables used in the repair of UN vehicles and completes the relevant parts of the ‘Damage Discrepancy Reports’ in UMOJA.
• Drives UN vehicles in support of UNSOH duties.
• Acts as Attendance monitor on behalf of CTO and recording in UMOJA.
• Records, Checks, and charges Liberty mileage.
• Prepares all Transport related documents, Memo, Fax, Administrative instructions, Liberty and Welfare requests for CTO signature.
• Performs other duties, as assigned.

Professionalism: Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps. Demonstrated ability to apply organizational policies and guidelines in the management of vehicle fleets, fuel consumption, maintenance scheduling, and transport service coordination. Capacity to analyze transport requirements, assess operational impacts, and anticipate logistical needs to ensure efficient service delivery. Shows initiative in resolving routine transport-related issues, maintaining accurate records, and ensuring compliance with safety and administrative standards. Ability to work with minimal supervision while maintaining attention to detail, reliability, and accountability in transport support functions. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

High school diploma or equivalent is required.

Valid driving license is required Post secondary technical or vocational qualification in relevant field or equivalent combination of training and experience in driving testing or nationally recognized driver-testing qualification or equivalent is desirable Certified safe driving record is desirable Knowledge of MS Office applications is desirable.

At least five (05) years of progressively responsible experience in transport operations management is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher. Experience in vehicle fleet coordination, driver scheduling, maintenance monitoring, fuel management, and transport documentation is desirable Familiarity with administrative procedures, financial processes related to transport services, and the use of computerized transport or logistics management systems is desirable Experience in mechanical/electrical field is desirable Experience in EVMS is desirable Work Experience with the United Nations or similar International Organization is desirable

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This temporary job opening is available through 30 June 2027, extension will be subject to further approval of funding and applicable staffing structure of the Section/Unit. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.