Procurement Officer

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The Opportunity

The Procurement Officer is responsible for supporting procurement activities in compliance with Plan International’s policies and donor requirements. This includes sourcing goods and services, managing procurement documentation, and ensuring timely processing of payments. The role also supports fleet operations by handling vehicle maintenance and rental payment processing, contributing to cost-effective and compliant logistics support.

Key Responsibilities:

• Perform the end-to-end procurement process including requisition review, sourcing, bid analysis, and purchase order creation.
• Review procurement plans and donor requirements to align sourcing activities accordingly and flag any inconsistencies for resolution.
• Maintain accurate procurement records and ensure audit-readiness of all documentation maintain complete and audit-ready records of all solicitation activities.
• Coordinate with budget holders to confirm availability of funds and validate specifications.
• Coordinate with relevant departments to initiate tender panel formation and invite technical experts to participate in evaluations, following SCOM procedures.
• Draft and manage contracts, ensuring proper authorization and adherence to Plan’s delegation of authority.
• Monitor contract performance and manage renewals or terminations as needed.
• Process payments for vehicle maintenance and rentals in accordance with contract terms and fleet manual standards.
• Track service schedules and ensure timely payment to avoid operational disruptions.
• Maintain documentation for all vehicle-related expenditures and ensure alignment with budget allocations.
• Develop Request for Quotations (RFQs), Request for Proposals (RFPs), and Invitations to Bid (ITBs) based on approved specifications and terms of reference.
• Coordinate bid invitations to qualified suppliers ensuring fair and inclusive participation.
• Facilitate bid opening sessions and support evaluation committees with bid comparison and assessments.
• Respond to supplier inquiries during the solicitation period to ensure equal access to information.
• Apply appropriate solicitation methods based on procurement thresholds and donor-specific rules.
• Maintain a database of approved suppliers and service providers.
• Conduct market assessments and supplier evaluations to ensure competitive pricing and quality.

The Individual

Qualifications/ Experience/Skills Essential:

• BA Degree in logistics Management, Purchasing/Supplies Management and Supply chain management.
• Minimum 3 years of relevant work experience preferably in INGO environment, involving in the procurement of both emergency and development programs
• Sound analytical and problem-solving capability;
• Ability to influence others behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
• In-depth knowledge of project processes, procedures, and systems
• Experience in UN or NGO environment involving in the procurement activities
• Experience in emergency procurement is advantageous.

Languages required:

• Ability to communicate effectively in English, both orally and in writing is essential.
• In addition, knowledge of local languages Afar-afh is desirable.

Safeguarding Children and Program Participants (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Location: Afar Program Area, Semera

Type of Role: Full time, Fixed term contract

Reports to: Supply Chain & Admin Coordinator

Grade: C1

Closing Date: 15 November 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.