Project Administrator (Africa Regional Office) [Based in Kigali]

Key Roles & Responsibilities

1. Grant administration

• Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines.
• Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation.
• Provide support in managing sub-awards, sub-grants, collaboration and other vendors.
• Communicate with Finance for grant initiation and closing.
• Coordinate any IRB approvals required for projects.

2. Project/budget administration

• Maintain approved and updated project budgets to facilitate ongoing financial analysis.
• Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.
• Support preparation of budget and expenditure projections.
• Provide support in planning, monitoring and validating resource (FTE & external) utilization.
• Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution.

3. Logistics and administration

• Provide logistics support in procurement for the project and functions.
• Provide logistic/administrative support in arranging meetings, conferences, workshops etc.
• Coordinate and support disbursement of project funds.
• Manage project archiving system.