Senior Officer – Administrative Coordination Executive Support, Administrative Coordination, Process Improvement

Under the general supervision of the Chief Financial and Administrative Officer (CFAO), Senior Officer – Administrative Coordination will provide a wide range of high-level administrative functions and overall coordination and support of various units.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

• Provide overall coordination across selected units, ensuring all administrative functions are properly cascaded and implemented
• Manage the unit Heads’ calendars, schedule and arrangement of meetings, prepare correspondence, and coordinate travel arrangements
• Understand and familiarize with all IRRI policies and procedures to ensure that all documents for approval are compliant
• Develop administrative systems and processes to enhance efficiency and effectiveness
• Prepare and present reports and other relevant information to the management and stakeholders
• Focal point for internal and external stakeholders ensuring that flow of communication is timely, accurate, and consistent across the department
• Collaborate and work closely with different IRRI departments
• Organize and coordinate high-level meetings, communication, and/or events
• Consolidate and create background information, briefings, and agenda items to be used by the units
• Maintain accurate and up-to-date official IRRI records, documents, and communication, and ensure its confidentiality
• Support annual work plans and activities
• Recommend process improvements on the day-to-day activities of the office, as well as general research for development operations and functions, to ensure efficiency and effectiveness
• Internal review of documents submitted for consideration / decision
• Perform any other relevant duties as assigned by the supervisor from time to time

• Bachelor's degree in Business Administration, Office management or related field with 6 years of relevant work experience in office management, project management or related field ; or
• Master' s degree in Business Administration, Office management or related field with 4 years relevant work experience in office management, project management or related field

Mandatory

• Has excellent MS Office skills (e.g. MS Office Word, Excel and PowerPoint)
• Has experience in supervising a team
• Has experience assisting high level management
• Has strong oral and written communication and interpersonal skills
• Has strong organizational skills, is able to multi-task
• Has a good decision-making skills
• Has good analytical skills

Preferred

• Has experience working with an international research environment
• Has experience working in an international environment

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances.

Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.
This position will remain open until filled.