Information Management Associate (Cash-Based Interventions (CBI))

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the CoM and the Head of Programmes (Humanitarian), and the direct supervision of the National Project Officer (CBI), the successful candidate will support the CBI unit’s data collection, protection, management and utilization. 

The incumbent will be responsible for management of Unified Cash Transfer data and the systems required for its storage, protection and analysis. This position will support providing flexibility to address diverse humanitarian needs through cash assistance that covers the common needs of people within each Strategic Priority through a harmonized transfer, directly contributing to the humanitarian outcomes. 

They will support the CBI unit’s reporting and monitoring by collecting, consolidating and extracting relevant data for use in internal and external publications, reviews, reports and assessments. Additionally, they will ensure data sharing procedures and deadlines are respected, with particular attention to regular and ad-hoc internal, Unified Cash Transfer, OCHA, partner, and donor requests for information.

1. Provide technical support on the implementation of an integrated mechanism for data gathering and information management across CBI activities.
2. Assist in data collection, input, cleaning, validation, and initial analysis of data for the IOM CBI program unit, contribute to overall management of a fully functional database, using software such as Excel, Kobo toolbox, SPSS, Power BI, etc.
3. Assist in monitoring data collection activities of the CBI activities.
4. Maintain relevant and updated datasets, including population data, cash disbursements, and any other information needed to monitor and report. 
5. Coordinate with the Senior Project Associate the preparation and verification of all the necessary data for the transfer of cash assistance to beneficiaries.
6. Support timely preparation and generation of information products by preparing templates in line with the IOM style guide.
7. Support the unit in reporting efforts, including the systematic reporting at cluster level for CBI activities through the 4Ws. 
8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma with at least five years of relevant work experience; Or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in data management and use of different techniques for data visualization and monitoring for CBI programming.

• Extensive knowledge of data protection guidelines and principles;

• Experience working with a non-governmental organization and/or international organization is an advantage.

• Familiarity with CBI programming within IOM and/or other UN agencies.

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• Expertise of ESRI ArcGIS and other GIS-related software is an advantage;

Skills

• Advanced level of Microsoft Office applications;

• Knowledge of Microsoft SQL Server is required.

• Personal commitment, efficiency, flexibility and drive for results; 

• Basic knowledge of Python programming and syntax is an advantage

• Knowledge of Adobe Illustrator / Id-Design / Photoshop /PoweBI, GIS/ Kobo toolbox/ SPSS or other graphics software; 

• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds; 

• Capable of working under stressful conditions; 

• Ability and willingness to travel to field locations and work in insecure and hardship environment.​ 

• Personal commitment, efficiency, flexibility and drive for results

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Ukrainian is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

The offer for the position is subject to funding confirmation.

Only shortlisted candidates will be contacted. 

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies