Human Resources Specialist, Mali (locally recruited)

Under the supervision of the Country Manager, Mali, with a dotted functional line to the Head, HR Operations at IDLO Headquarters in Rome, Italy, the HR Specialist supports day-to-day HR operations for the Country Office, ensuring timely, accurate and consistent delivery of HR services.

The incumbent provides practical HR administration, recruitment, onboarding, employee records, payroll review, and employee support services in line with IDLO policies, procedures, and applicable local requirements, escalating complex matters to the supervisor and Headquarters HR as needed.

THE POSITION

Specifically, the HR Specialist will be responsible for the following:

1. HR Operations Support

• Support the consistent application of IDLO employee regulations, rules, policies, and procedures.
• Provide routine guidance to employees and managers on HR processes, benefits, leave, contracts, and required documentation.
• Coordinate with Programmes and HR Operations colleagues to ensure timely follow-up on HR actions and employee requests.

2. Effective Human Resource Administration Management and Support

• Administer HR records, personnel files, and employee data in accordance with IDLO requirements and applicable confidentiality standards.
• Prepare HR documentation, contract actions, employment certificates, and routine correspondence for review and approval.
• Compile periodic HR data and reports for the Country Office and Headquarters HR.
• Support payroll review by checking monthly payroll inputs, contract changes, leave data, allowances, and deductions before submission to HR HQ.

3. Recruitment and Staffing

• Support end-to-end recruitment processes for locally based positions and consultants, including drafting and posting vacancy announcements, coordinating approvals, screening applications against established criteria, arranging interviews and tests, and maintaining complete recruitment files.
• Coordinate candidate communication, reference checks, and required recruitment documentation, ensuring timely follow-up with hiring managers and Headquarters HR.
• Prepare draft reports, employment offers, and contracts for HR HQ review and approval in accordance with IDLO recruitment procedures.

4. Learning and Development

• In coordination with the OD and Learning team at HQ, support induction arrangements and ensure onboarding documentation is completed and filed.
• Support the administration of learning and development activities, including training nominations, records, and follow-up.
• Provide administrative support for the performance management cycle.

5. Employee Relations

• Support a respectful and collaborative work environment by facilitating timely HR communication and follow-up.
• Provide routine guidance to employees and managers on HR procedures and escalate sensitive employee relations matters to the supervisor and HR HQ.
• Maintain accurate records of employee relations matters in accordance with confidentiality requirements.

Education and Work Experience

• First-level university degree in Human Resources, Business Administration, Public Administration, or a related field is required.
• Additional training or certification in HR administration or payroll is desirable.
• A minimum of 5 years of relevant professional experience in HR administration, recruitment support, employee records, payroll review, or related HR operations is required.
• Experience in an international, non-governmental, multilateral, or development organization is highly desirable.

Languages

• Excellent spoken and written knowledge of French and English is required.

Specific Knowledge and Skills

• Strong familiarity and competence in working with human resource policies and procedures.
• Ability to present and promote the Organization’s position on HR matters in a clear, concise and accurate manner.
• Keen sense of ethics, integrity, confidentiality, credibility, and commitment to IDLO’s mandate.
• Proven ability in establishing and maintaining effective working relationships with people of different cultural backgrounds.
• Strong organizational and time management skills.
• Strong oral presentation, communication, and networking ability.
• Demonstrated ability to effectively use ATS, Microsoft Office programs and other tools for analytical activities.
• Capacity to work on multiple different projects and under pressure, while ensuring accuracy and attention to detail.
• Willingness to travel to high-risk regions, if necessary.

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding.

In addition, IDLO shall offer a yearly basic salary of XOF 14,225,857, medical insurance, and leave entitlements, in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Please submit a CV and cover Letter in English.

Application deadline: 2 October 2026 (23:59hrs Rome Time).