Corporate Services Specialist - Records Management

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a dynamic, innovative and experienced Records Management Specialist. As Records Management Specialist, you will actively contribute to the modernization and execution of Records Management across the IDB Group.

You will work in the Records Management Group, part of the Budget and Administrative Services Department within the Vice Presidency for Finance and Administration. The Records Management Group is responsible for the Records Management (RM) program at the IDB Group, which includes the establishment and oversight of the governance framework, the management of digital and physical records, the delivery of RM support and training to Business Units, the coordination of the RM function in the 26 country offices and offices in Europe and Asia, and the preservation and enrichment of the institution's memory.

What you’ll do

• Lead RM process enhancements within and across Business Units, ensuring alignment with client needs, management expectations, and policy requirements.
• Coordinate projects that strengthen RM solutions and tools in close collaboration with key stakeholders, including IT.
• Manage initiatives that preserve and enrich the institutional memory of the IDB Group.
• Design and maintain digital records information architectures, including structure design, retention plan alignment, approval, and deployment.
• Monitor, evaluate, and report on RM performance, implementing corrective actions with Business Units as needed.
• Develop and update RM governance documents, policies, guidelines, and training materials, while identifying improvements based on market trends and standards.
• Provide RM support and training to IDB Group personnel and lead change management efforts to increase adoption.
• Appraise unclassified records or those eligible for destruction in accordance with applicable policies and procedures.

What you'll need

Education: Master’s degree in information management, RM, Archives Management or related disciplines, or other fields relevant to the responsibilities of the role.

Experience:

• Between 4 and 10 of progressive professional experience, in Records or Information Management, preferably in an international organization or multicultural environment.
• Advanced knowledge and practical experience applying modern information, Records, and Archives management concepts, principles, and practices, with a focus on digital records and multimedia records.
• Experience in project management, change management, business analysis, and process optimization related to RM, including coordinating teams and supervising junior colleagues.
• Experience delivering RM training and user support.
• Experience with Microsoft 365, including SharePoint, artificial intelligence, and data analytics solutions; advanced proficiency in Microsoft Office.
• Excellent writing skills and extensive experience preparing and delivering communications and presentations are required.

Languages: Proficiency in English, spoken and written, is required. Additional knowledge of Spanish is preferable.

Requirements

Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.

Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.

Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.

Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.

We offer assistance with relocation and visa applications for you and your family when it applies.

On-site position with the occasional flexibility of teleworking.

Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.

Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.

Other office amenities (as available): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.