M26372 Administrative Assistant (Locally Recruited)

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

For more information, visit cimmyt.org.

The Administrative Assistant will provide administrative and operational support to the Director General’s Office, contributing to the efficient coordination of daily activities and ensuring the smooth functioning of office operations. The position will support correspondence management, calendar coordination, meeting arrangements, travel logistics, expense processing, and general administrative activities, while maintaining a high level of organization, professionalism, discretion, and service orientation.

Key Responsibilities:

• Provide administrative support to the Director General’s Office, including managing correspondence, preparing and formatting documents, maintaining organized filing systems, and supporting daily office activities.
• Assist with calendar management, meeting scheduling, appointment coordination, and follow-up on meeting requests, ensuring effective time management and coordination.
• Coordinate travel arrangements, including flight bookings, accommodation, ground transportation, and other related logistics, ensuring that all necessary arrangements are completed in a timely manner.
• Assist with the preparation and processing of expense reports, payment requests, purchase orders, and other administrative transactions, ensuring proper documentation and compliance with institutional procedures.
• Coordinate virtual meetings using platforms such as Zoom, Microsoft Teams, and Webex, including scheduling meetings, preparing invitations, and providing technical and logistical support as needed.
• Maintain accurate and up-to-date administrative records, files, and supporting documentation, ensuring confidentiality and easy access to relevant information.
• Provide general administrative and logistical assistance to the Director General’s Office, responding to requests and supporting different activities as priorities evolve.
• Perform other related tasks within the job level as may be requested by the immediate supervisor.

Requirements

• High school diploma or equivalent; additional training or studies in Administration, Business Administration, Office Management, or a related field is an advantage.
• Previous experience in administrative or office support roles is desirable, preferably supporting senior management or executive offices.
• Good organizational and time-management skills, with the ability to prioritize tasks and manage multiple activities simultaneously.
• Proactive attitude, willingness to learn, and ability to anticipate administrative needs and provide timely support.
• Knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
• Good written and verbal communication skills in both English and Spanish.
• Strong attention to detail and ability to follow instructions and established procedures.
• Flexibility and adaptability to changing priorities and work requirements.
• Good interpersonal and communication skills, with a professional and service-oriented attitude.
• Ability to work collaboratively and provide support across a variety of administrative activities.
• Discretion and professionalism when handling confidential and sensitive information.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).

Please note only short-listed candidates will be contacted.

Foreign national candidates must have legal documents to work in Mexico.

This position will remain open until filled.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.