Program Assistant, Administrative Support, Bogota Office

Program Assistant, Administrative Support, Bogota Office

Description

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit www.ifc.org.

The Regional Office for Colombia (CCMCO), is based in Bogotá  and is part of IFC’s Latin America and Caribbean (LAC) Department. CCMCO plays a central role in the functioning of IFC’s matrix organization to bring regional information and perspective to IFC decision-making. CCMCO is responsible for (a) leading the formulation of IFC’s regional strategy; (b) monitoring and communicating IFC’s project pipeline, portfolio performance, and strategy implementation in these four countries; (c) monitoring political, macro-economic, sectoral, and financial market developments, and keeping senior management informed of these developments and potential impact on IFC’s activities and strategies; (d) maintaining dialogue with governments, locally based stakeholders, and other parts of the World Bank, (e) coordinating the investment services (IS) and advisory services (AS) program in the region in collaboration with Regional Industry Departments; and (f) contributing substantially to business development.
 
To fulfill this role, CCMCO seeks a Program Assistant based in Bogotá, Colombia. As part of the Administrative and Client Support (ACS) team the candidate will: 

Duties and Accountabilities

•   Provide a wide range of office support to the IFC Colombia team and management to make a significant contribution to the achievement of the unit work program. 
•   Provide specialized support for database management, task management, major event planning and logistics, travel arrangements, editorial assistance, etc. 
•   Coordinate team schedules taking priorities into account, monitoring changes, and communicating the information to appropriate staff, including officials or clients outside the World Bank Group. 
•   Independently undertake diverse and complex work assignments, interpreting existing procedures and processes and application to assist with the implementation of the unit work program. 
•   Handle incoming and outgoing written & verbal communications with clients and Government partners. 
•   Exercise quality enhancement for projects and documents ensuring adherence to departmental, VPU and institutional guidelines. 
•   Draft, edit and translate routine correspondence applying effective proofreading and grammar skills in English with high quality and writing standards. 
•   Maintain accurate and efficient filing (paper and electronic) 
•   Back-up of administrative team colleagues when necessary 
•   Back up for reception in coordination with the rotation schedule 
•   Support the elaboration of reports related to business development and transaction processing, putting together industry and market research, comparable data, market trends, etc.
•   Assist client relationship management, managing and updating the tool for all the industries on a regular basis
•   Support financial analysis of portfolio clients (enter information in IRP, etc.)
•   Support the team in processing transactions: help prepare decision books, review information received from clients, perform IDDs, etc.
•   Prepare documentation for IFC internal processes. 
•   Help the team update pitch books for clients in different sectors.

Selection Criteria

Note: Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

•   Bachelor’s degree with 5 years of experience or equivalent combination of education and experience. 
•   Previous work experience in a broad range of secretarial, administrative, logistics, finance duties. 
•   Experience in an international organization, private sector and/or knowledge of the World Bank Group procedures and tools would be a plus. 
•   Demonstrated initiative and resourcefulness; exercise good judgment in handling confidential and sensitive information. 
•   Excellent communications skills, both oral and written, in English and Spanish. 
•   Proficient computer skills, particularly Microsoft Office (Word, Excel, Power Point) and Internet applications; Ability to pass relevant WBG tests as required. 
•   Effective time management and organizational skills. 
•   Ability to produce high-quality work under pressure. 
•   Committed team player with demonstrated inter-personal skills and ability to work effectively in a multicultural environment. 
•   Strong client service orientation with an openness to feed-back and new ideas. 
•   Ability to adjust to changing business needs by continuous learning/training. 

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.