E T Temporary

At the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. For more information, visit www.worldbank.org The PIMIN Program Assistant supports the unit's work program, the delivery of PIMIN events and learning activities, and back-up coverage for the PIMIN Director's office. The incumbent will be on a development assignment from 1 November 2026. An ETT Program Assistant is needed to maintain continuity of administrative, operational and event support, so that the Manager and team can deliver their priorities without disruption. The ETT will make sure that delivery risks are flagged early, that resources are used with discipline, and that contracts, procurement, payments and events stay compliant and on schedule. The ETT will also help build the unit's innovation capabilities by supporting events and learning sessions. Scope of Work and Responsibilities Support to the PIMIN Work Program (about 55% of time)

• Manage the Manager's calendar, meetings, missions and related follow-up. Anticipate conflicts and confirm required inputs and materials in advance.
• Complete assigned requests and draft non-technical correspondence accurately and on time.
• Initiate and track short-term (ST) contracts, individual consultant contracts and vendor contracts, as well as purchase orders, vendor payments and related administrative actions.
• Procure approved supplies, services and subscriptions through MyCard. Prepare MyCard expense reports and Statements of Expenses (SOEs) in line with corporate requirements.
• Quality-check and file unit documents and correspondence in the appropriate locations, with consistent naming and version control.
• Conduct requested research and information gathering. Support recruitment, onboarding and training arrangements for team members.
• Maintain trackers for contracts, POs, payments, MyCard transactions, SOEs, recruitment and onboarding. Flag missing inputs, bottlenecks and deadlines that need management attention. Coordination of PIMIN Events and Learning Activities (about 35% of time)
• Prepare and circulate invitations and communications to participants, speakers, organizers and vendors.
• Coordinate participant travel, venues, virtual platforms, catering, vendors, accessibility needs and other logistics.
• Maintain a work plan or checklist for each assigned event, covering responsibilities, milestones, budgets and follow-up actions.
• Prepare POs, vendor TORs, procurement documentation and payment requests with complete supporting documents.
• Coordinate the preparation and distribution of event materials and agreed website or communication updates.
• For selected learning events agreed with the Manager, help review agendas from the learner's perspective, support preparation of learning materials, coordinate feedback collection and summarize lessons.
• Complete post-event documentation, filing, payment follow-up and financial closure. Back-up Support to the PIMIN Senior Executive Assistant (about 10% of time, as requested)
• When back-up coverage is formally requested, complete a documented handover at the start of coverage. Confirm priorities, deadlines, protocols and outstanding actions.
• Manage the Director's calendar, meetings and travel arrangements. Review and update the calendar daily during coverage.
• Prepare meeting and travel materials in advance, and follow up on missing inputs.
• Draft non-technical correspondence. Acknowledge or route urgent correspondence within 24 hours on working days, using sound judgment and maintaining confidentiality.
• Provide a clear hand-back at the end of each coverage period. Transition and Handover (within the assignment period)
• In the first two weeks, receive a handover from the incumbent and the Manager. This covers open contracts and POs, pending payments, event calendars, trackers, file structures and standing procedures.
• In the final two weeks, prepare an updated set of trackers, a list of open actions and a handover note for the returning incumbent or successor. Deliverables and Performance Indicators Area Deliverable / Indicator Timing Handover Documented handover received, with confirmed list of open actions and trackers By 13 November 2026 Calendar and missions Manager's calendar and mission schedule accurate and current. Conflicts resolved or escalated promptly. Materials confirmed in advance Ongoing Requests Assigned requests completed by agreed deadlines. Delays, missing inputs or risks communicated early Ongoing Trackers Current trackers for contracts, POs, payments, MyCard, SOEs, recruitment and onboarding, showing status, owners, deadlines and pending actions Updated weekly Transactions Contract, procurement, payment, MyCard and expense-report submissions complete and within agreed service standards Ongoing Document control Assigned documents quality-checked and filed with accurate naming and version control Within agreed deadlines Events Work plan or checklist for each event. Participant communications and logistics completed by event milestones. Post-event closure completed Per event Learning support For selected events, a short note on contribution made and a summary of participant feedback and lessons After each selected event Back-up coverage Documented handover and hand-back for each coverage period. Daily calendar review. Urgent correspondence routed within 24 hours During coverage Reporting Brief status updates to the Manager on priority actions and unresolved risks Biweekly Closing handover Final tracker set, open-actions list and handover note By 30 April 2027 Behaviors and Working Standards
• Collaboration: Work constructively across the unit and with internal and external counterparts. Clarify responsibilities, share relevant information and support smooth handoffs.
• Accountability and service orientation: Take ownership of assigned actions, meet deadlines, keep accurate records and provide responsive, practical support.
• Sound judgment and confidentiality: Handle sensitive information appropriately, follow corporate requirements, validate information before acting, and escalate when guidance or approval is needed.
• Proactive communication: Anticipate needs, give concise status updates, flag risks and missing inputs early, and communicate changes to affected colleagues and partners.
• Use corporate systems and digital workflow tools correctly. Apply AI tools only in line with WBG guidance on information security, confidentiality, validation and human review.