Procurement Assistant

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO countrypresence is established to implement WHO country cooperation strategies thatare aligned with Member State's health and development agendas, and harmonizedwith the United Nations country teams.

DESCRIPTION OF DUTIES

1. Analyze and process requests forprocurement of goods and services for different technical and emergencyprogrammes, ensure adherence to the standard WHO guidelines on procurement,accuracy of information, completion of required supporting documents and checkavailability of funds.2. Using GSM, initiate local purchase requests for bothcatalogue and non-catalogue items in an efficient manner, monitor status andensure timely process of requests and delivery of goods and services. Draftpurchase order amendments when required, provide justification and uploadsupporting documents in ECM.3. Prepare requests for price estimates for noncatalogue items, obtain estimated costs from the Regional Logistics and SupplyUnit or HQ, and implement related procurement decisions taken by technicalunits and supervisor.4. Draft bid invitations and related correspondence,compile offers, prepare summary of bids including information on price andconditions of offer, and draft the adjudication reports with recommendationsfor decision making. 5. Arrange for the meetings of the Country ProcurementCommittee by identifying with partners suitable dates, compiling anddisseminating necessary background documents related to the cases to bepresented. 6. Maintain and update the suppliers' database including completionof the supplier evaluation forms for all suppliers contracted by WHO office. 7.Prepare periodic procurement reports and briefings on the status of alltransactions for the review of the supervisor. Initiate correspondence toverify data, answer queries, alert supervisor/technical units of any gaps inthe transactions, and recommend solutions. 8. Perform other duties related toarea of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least five years' progressive experience in procurement.
Desirable: Relevant experience in the UN system.

Skills

--> Proven knowledge of procurement regulations and procedures--> Demonstrated negotiation skills--> Very good organizational skills, ability to meet deadlines --> Good analytical skills

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local language.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,997 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework.

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and eManual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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