National Consultant – Pandemic Fund Project Monitoring and Coordination

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Qualifications

The Consultant will work under the technical guidance of the Responsible Officer and in close coordination with relevant WHO staff and national stakeholders.

The assignment will be organized around the following deliverables.

Deliverable 1 – Consolidated project implementation and monitoring framework

The Consultant will establish and/or update the tools required to systematically monitor implementation progress across relevant project components.

Outputs:

1. Project implementation and monitoring framework package, including:

   • consolidated project implementation workplan covering key activities, milestones, responsible entities and expected outputs;

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   • project monitoring framework identifying key implementation milestones, performance indicators and reporting requirements; and

   • updated results framework and indicator matrix, including available baselines, targets, data sources and reporting frequency.

2. Stakeholder coordination framework mapping key implementing entities, technical stakeholders, roles, responsibilities and coordination arrangements to support multisectoral engagement and collaboration.

3. Project risk and issues management framework comprising a consolidated risk and issues register, including identified risks, implementation challenges, mitigation measures, responsible parties and follow-up actions.

Develop and maintain a reporting calendar covering key internal, national, and Pandemic Fund reporting requirements to ensure timely reporting and compliance with deadlines. Indicative timing: Month 1

Deliverable 2 – Project Monitoring , Tracking and Reporting Performance

The Consultant will design and periodically update project monitoring and performance reporting products based on information received from WHO and implementing stakeholders, and submit analytical reports highlighting implementation status, risks, bottlenecks and recommended actions.

Outputs:

1. Consolidated project monitoring package, including:

   • implementation status tracker summarizing activities, milestones, deliverables and progress;

   • action tracker identifying agreed actions, responsible parties, deadlines and implementation status; and

   • updated KPI/performance dashboard based on available project information.

2. Risk and implementation issues analysis report identifying key implementation challenges, bottlenecks, associated risks, mitigation measures, outstanding actions, and areas requiring management or technical attention, with recommendations for corrective action.

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3. Monthly implementation monitoring reports based on consolidated inputs received from relevant technical and implementing stakeholders, summarizing:

   • progress against planned activities, outputs and indicators;

   • key achievements and milestones;

   • implementation delays, risks and bottlenecks;

   • issues requiring management attention; and

   • priorities and recommended actions for the subsequent reporting period.

Indicative timing: By the end of Month 2 and maintained throughout the consultancy.

Deliverable 3 – Governance, coordination and decision-tracking support

The Consultant will provide technical support for the preparation and documentation of relevant Pandemic Fund governance and coordination mechanisms.

Outputs:

1.    Governance briefing package for technical and governance forums, including agendas, briefing notes, presentations, and analytical materials summarizing implementation progress, key results, risks, issues, and matters requiring decision or management attention.

2.    Governance reporting package containing documented meeting outcomes, decisions and agreed actions, assigned responsibilities, implementation timelines, and consolidated progress updates against governance decisions and commitments.

Indicative timing: Throughout Months 2–5, as required by the project governance calendar.

Deliverable 4 – Consolidated progress and final reporting package

The Consultant will consolidate the results and implementation information generated during the six-month consultancy and prepare a final reporting and handover package.

Outputs:

1. Consolidated implementation progress and performance report covering:

   • activities implemented and outputs achieved;

   • progress against key indicators and planned milestones;

   • implementation challenges, bottlenecks, risks and mitigation measures;

   • status of outstanding actions and key decisions; and

   • recommendations for continued implementation and follow-up actions.

2. Project reporting and results package, including:

   • consolidated inputs for relevant WHO and Pandemic Fund reporting requirements; and

   • updated project results and indicator matrix reflecting implementation progress and achievements.

3. Lessons learned and handover package, including:

   • key lessons learned and recommendations for the subsequent implementation period;

   • final handover note outlining the status of major workstreams, outstanding actions, pending decisions and recommended next steps; and

   • organized electronic repository and index of project monitoring, governance and reporting documents developed during the consultancy.