Warehouse Management Officer

Professionalism: Demonstrated knowledge of warehouse management, stock control, inventory reconciliation, logistics coordination and disposal support processes; ability to analyze operational issues, apply internal controls and produce accurate reports while maintaining high standards of accountability. Planning and organizing: Ability to prioritize competing tasks, manage timelines and coordinate multi-stakeholder processes under tight deadlines. Communication: Ability to draft clearly and concisely, present issues effectively and maintain productive working relationships with diverse stakeholders. Teamwork: Ability to collaborate across functional areas and support collective delivery of transition objectives.

Mogadishu, Somalia

9 months

The position is located at the Supply Chain Management Services of the United Nations Support Office in Somalia (UNSOS), based in Mogadishu, Somalia, within the Central Warehouse Section (CWS). The incumbent will report to the Chief Central Warehouse Section or his/her designated official. Within delegated authority, the Warehouse Management Officer will provide operational, technical and coordination support to the Central Warehouse Section - Stock Control Unit, including support to routine warehouse operations and to the liquidation of UNTMIS, transition of AUSSOM and mission drawdown, through stock transfer, disposal and logistics arrangements.

• Support the management and control of warehouse stock holdings, including stock verification, reconciliations, inventory reviews, ageing stock analysis and timely updating of stock records in Umoja/SAP or other applicable systems.
• Coordinate and monitor stock transfer activities related to the liquidation of UNTMIS, transition of AUSSOM and mission drawdown, including identification of transferable stock, validation of documentation, liaison with receiving entities and follow-up on completion of transfer actions.
• Support disposal-related actions for unserviceable, obsolete, surplus or non-transferable stock, including preparation, consolidation and review of disposal documentation in accordance with United Nations regulations, rules, policies and procedures.
• Facilitate logistics arrangements associated with stock movement, transfer and disposal activities, including coordination with transport, movement control, engineering, procurement, property management and other relevant stakeholders.
• Review, analyze and validate warehouse transactions, inventory adjustments, goods movement records and supporting documentation to ensure accuracy, completeness and compliance with internal control requirements.
• Prepare stock status reports, exception reports, reconciliations, trend analyses and management updates to support decision-making, audit readiness and operational oversight within the Stock Control Unit.
• Track aged, slow-moving and excess stock items, recommend appropriate follow-up actions, and support implementation of management decisions for redistribution, transfer or disposal. Contribute to planning and execution of stock counts, warehouse inspections and data-cleaning exercises required to support routine operations and UNTMIS liquidation, transition of AUSSOM and mission drawdown.
• Monitor compliance with applicable warehouse management procedures, segregation of duties, KPI targets and audit recommendations, and propose corrective actions to address control gaps and backlogs.
• Maintain effective liaison with field locations, decentralized warehouses and relevant counterparts to ensure timely coordination, visibility and control of stock movements across multiple storage points.
• Draft correspondence, briefing notes, trackers, meeting materials and progress reports related to warehouse operations, stock control, transfer and disposal activities.
• Perform other related duties as required in support of Central Warehouse Section priorities, stock control functions and liquidation and transition objectives.

A first-level university degree with a minimum of five (5) years of relevant experience in supply chain management, logistics, procurement, property management or a related field is required. A minimum of five years of progressively responsible experience in warehouse management, inventory control, logistics, supply chain management, stock control, mission support or a related field is required. Experience in warehouse operations, stock verification, inventory reconciliations, documentation control, reporting and application of internal controls in a United Nations or comparable international organizational setting is required. Experience in United Nations field operations, mission drawdown, transition or liquidation processes is highly desirable. Experience supporting stock transfer, disposal processes, redeployment of assets or liquidation-related logistics arrangements is desirable. Experience working with ERP systems such as SAP/Umoja and strong skills in data analysis, reporting and process coordination are required. Technical certification or fixed assets or property management, logistics operations, or related supply chain training is desirable.

English and French are the working languages of the UN Secretariat. For the post advertise fluency in oral and written English is required.

Not available.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.