Project Analyst-Medical Equipment and Health Systems, NPSA-9, DS - Kyiv, National Position

Background

Empowered to work across the spectrum of human development, the United Nations Development Programme (UNDP) operates in about 170 countries and territories to eradicate poverty, reduce inequalities and advance the Sustainable Development Goals. Guided by its Strategic Plan (2026–2029), UNDP focuses on prosperity for all, effective governance, crisis resilience and a healthy planet. In Ukraine, and in alignment with its Country Programme Document (2025–2029) and the United Nations Sustainable Development Cooperation Framework, UNDP supports emergency response and long-term recovery, including restoration of essential social infrastructure and inclusive access to health services.

Within this framework, UNDP Ukraine is implementing the Strengthening Civilian Health Service Delivery in Ukraine project, funded by the King Salman Humanitarian Aid and Relief Centre (KSrelief). The project supports civilian hospitals in Kyiv, Odesa and Dnipropetrovsk oblasts through the needs-based procurement, delivery, installation and operationalization of priority medical equipment and related supplies. Supported facilities serve high patient volumes and are selected in coordination with the relevant health authorities in accordance with the approved project criteria.

To ensure that project-supported equipment is clinically justified, technically appropriate, safely installed and sustainably operated, UNDP requires a Health Analyst-Medical Equipment and Health Systems. The Analyst will serve as the project’s technical health focal point and will coordinate technical inputs with the Ministry of Health of Ukraine, the National Health Service of Ukraine, regional health authorities, beneficiary hospitals, the UNDP Procurement Unit, engineering specialists and other relevant experts. The role covers needs validation, facility-readiness assessment, technical specifications and evaluation, delivery and commissioning, acceptance and handover, training, maintenance planning, monitoring and technical risk management. Project-supported investments will be aligned with national health reforms, regional hospital-network plans, referral pathways and applicable service-delivery, safety and regulatory standards.

Duties and Responsibilities

I.    Coordinate effective project planning and implementation

• Provide technical inputs to the project work plan, procurement plan, implementation schedules and budget estimates for medical equipment and related activities, and monitor the timely completion of assigned technical actions.
• Validate hospital equipment needs through desk review, consultations and on-site assessment, confirming clinical justification, prioritization, cost-effectiveness and consistency with the approved project scope.
• Together with relevant engineering and technical specialists, assess facility readiness for each equipment item, including space and access; electrical supply, grounding, voltage stability and backup power; ventilation, cooling, water, drainage and medical gases; radiation protection and permits; infection prevention and waste arrangements; network connectivity, cybersecurity and software compatibility; physical accessibility; and the availability of qualified staff, consumables, licences and maintenance capacity. Documentary assurances shall not replace technical verification.
• Prepare and finalize performance-based, technology-neutral technical specifications, equipment schedules, technical evaluation criteria and compliance matrices, including documented justification for essential compatibility requirements.
• Participate as a technical member or adviser to evaluation committees; assess technical compliance, deviations, equivalencies and bidder clarifications; document findings in accordance with UNDP procedures; maintain confidentiality; disclose actual or potential conflicts of interest; and exercise no independent procurement or award authority unless formally delegated.
• Verify delivered quantities, models, serial numbers, accessories, software, consumables and technical documentation; witness or coordinate installation, calibration, commissioning and acceptance testing; verify correction of defects and missing items before acceptance; and support preparation of acceptance certificates, asset records and handover documentation.

II.    Establish partnerships and open channels of communication

• Serve as the project’s technical health focal point and coordinate technical inputs with the Ministry of Health of Ukraine, the National Health Service of Ukraine, regional health authorities, beneficiary facilities, the Procurement Analyst/UNDP Procurement Unit, engineering specialists and other relevant experts.
• Facilitate technical coordination with hospital staff and suppliers while communicating with bidders and suppliers only through authorized procurement channels. Strategic partnerships, donor relations and overall stakeholder management remain the responsibility of the Project Manager.

III.    Facilitate expert and technical advisory support to local authorities and communities

• Ensure that project-supported medical-equipment investments are aligned with national health reforms, regional hospital-network plans, referral pathways and applicable service-delivery, regulatory, quality and safety standards.
• Provide technical advice to regional and local authorities and beneficiary hospitals on the safe and effective integration of equipment into clinical workflows, referral arrangements, staffing, accessibility, infection-prevention measures and operational procedures, and support related capacity-development activities.

IV.    Monitor and report on progress in implementing project activities and achieving the targets set

• Collect and validate baseline service-delivery data and monitor post-installation equipment utilization, functionality and contribution to the project’s approved results and indicators.
• Conduct regular field visits to supported facilities to verify readiness, delivery, installation, operational performance and compliance with applicable technical, safety and quality requirements.
• Compile technical monitoring information and provide substantive inputs for corporate, donor, government and project reports, as required by the approved reporting schedule.
• Identify, document and promptly escalate technical risks relating to facility readiness, supply and delivery, regulatory or licensing requirements, staffing, utilities, consumables and maintenance affordability, electrical and radiation safety, equipment compatibility, cybersecurity, warranty and after-sales service; recommend and follow up appropriate mitigation measures.
• Provide technical inputs required for project reporting, equipment acceptance, handover, sustainability planning and operational closure.

V.    Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the area of expertise

• Coordinate and verify supplier-provided training for doctors, nurses, technicians and other end users, covering safe operation, basic troubleshooting and routine maintenance, and retain evidence of completion.
• Support preventive-maintenance schedules, warranty administration and fault-escalation procedures; confirm local or regional servicing arrangements; transfer supplier and warranty contacts to recipient facilities; and obtain facility commitments for recurrent costs, consumables and continued operation.
• Identify and document lessons learned and good practices, and contribute technical inputs to knowledge products and capacity-development activities relevant to resilient civilian health service delivery.

VI.    Ensure the mainstreaming of gender equality and women’s empowerment considerations in the healthcare sector, and promote a safe, enabling environment free of discrimination and abusive behaviour in line with corporate standards

• Support equitable access to project-supported health services for women and men, girls and boys, including persons with disabilities and other groups facing barriers to care.
• Apply gender-responsive and inclusive communication principles in line with UNDP standards.
• Identify relevant gender and inclusion issues in equipment planning, facility readiness, training, service access and monitoring, and raise them with the Project Manager.
• Promote a team culture of equality, respect and zero tolerance for sexual harassment, sexual exploitation and abuse, discrimination and other misconduct.
• Demonstrate respect for diversity and inclusion in all professional interactions.
• Support the communication of applicable UNDP safeguarding and prevention-of-sexual-exploitation-and-abuse requirements to relevant personnel and partners.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

   Institutional Arrangement

The Project Analyst-Medical Equipment and Health Systems will work under the direct supervision of the Project Manager and in close day-to-day coordination with the Procurement Analyst/UNDP Procurement Unit, relevant engineering and technical specialists, and other members of the project team.

Competencies

Required Skills and Experience

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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