Job Description

THE ORGANISATION

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

The Shared Services Centre is a Centre of Excellence based in the MEESA region established to serve clients to enhance their operation effectiveness i.e. COs, RH and GH. The centre is committed to a reliable, efficient and effective service to clients at a competitive price. Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to quality and excellent turnaround times in all our service delivery.

We won’t stop until we are all equal!

THE OPPORTUNITY

You will be responsible for planning, coordinating and overseeing fleet and asset management services across the Shared Services Centre. Also you will ensure efficient, safe, compliant and cost-effective management of vehicles, transport operations, fuel, organizational assets and related logistics services while ensuring compliance with Plan International policies, donor requirements and local regulations.

KEY RESPONSIBILITIES

Manage vehicle fleet operations, maintenance, repairs, data records, stock control, resource allocation, and driver supervision to ensure efficient and compliant fleet performance.

Manage fuel supply, usage, storage, supplier evaluations, market surveys, and compliance with fuel tariff regulations to ensure accountability, efficiency, and uninterrupted fleet operations.

Supervise, develop, and assess fleet staff and drivers, manage attendance and performance, conduct driving tests, ensure compliance with traffic regulations, and support driver recruitment and evaluations.

Maintain accurate asset records and inventory, oversee asset inspections, acquisitions, transfers, and disposals, and monitor asset utilization and movements to ensure accountability and effective resource management.

Oversee asset maintenance and repairs, coordinate service providers, implement preventive maintenance schedules, and manage maintenance budgets to ensure asset functionality, quality, and longevity.

Monitor asset movement and utilization, maintain tracking systems, generate reports, and ensure compliance with organizational and donor requirements.

Safeguard assets, conduct audits and physical verifications, ensure policy compliance, address security risks, and maintain asset management procedures.

Manage fleet documentation, supplier payments, vehicle allocation, accident administration, registrations, inventory reporting, and cost optimization to ensure efficient and compliant fleet operations.

Plan International has a robust global policy for Safeguarding and PII policy for Preventing Sexual Harassment Exploitation and Abuse; and Gender Equality and Inclusion principles and Implementation Standards and Guidelines as applicable to your area of responsibility. You will therefore have a responsibility to adhere and enforce adherence of staff and associates within your sphere of responsibility.

You will be trusted to take on additional assignments within the scope of work as assigned by your supervisor on need basis.

What we are looking for:

Someone with a bachelor's degree in Logistics and Supply Chain Management, Transport and Fleet Management, Business Administration, or a related field from a recognized institution. Candidates with a Diploma and technical qualification with extensive relevant experience in fleet and asset management may also be considered where such experience demonstrably meets the requirements of the role.
You should have professional certification or technical training in Fleet Management, Transport Management, Asset Management, Motor Vehicle Mechanics, or a related discipline is an added advantage.

Experience

At least 3–5 years of relevant professional experience in fleet, transport, logistics or vehicle management, preferably within an international NGO, humanitarian organization or similarly complex operating environment.
Demonstrable experience managing vehicle fleets, maintenance schedules, fuel consumption, vehicle utilization, driver performance and fleet documentation.
Experience working with fleet management systems such as FleetWave, TrackPoint or equivalent platforms.
Experience managing vehicle accidents, insurance claims, repairs and regulatory compliance.
Experience supervising drivers or other logistics personnel.
Experience working with outsourced workshops, vehicle service providers and other fleet-related suppliers.
Experience in fleet data analysis, reporting and cost optimization.
Experience managing organizational assets throughout their lifecycle, including asset registration, tagging, transfers, disposals, and physical verification.
Experience maintaining asset registers and conducting periodic asset audits.

Technical Skills

Strong knowledge of fleet management principles and vehicle maintenance practices.
Good understanding of Kenyan traffic, vehicle registration, insurance and transport regulations.
Strong Excel/data analysis skills, including the ability to analyse fuel consumption, maintenance costs, vehicle utilization and fleet performance.
Knowledge of 4WD vehicles and HF/VHF radio communication in field environments.
Ability to use fleet management and tracking systems.
Valid Kenyan driving licence, preferably with demonstrable experience driving 4WD vehicles.
Strong written and spoken English.
Strong planning, organizational, analytical and problem-solving skills.
Ability to work independently and under pressure in a multicultural and humanitarian environment.
Knowledge of asset lifecycle management principles.
Knowledge of fixed asset registers and inventory management systems.
Understanding of donor and organizational asset management requirements.
Excellent written and verbal communication skills in English.

Location: On site working and the role is based at Nairobi, Kenya

Reports to: Supply Chain Manager

Job Grade: Hay Level 12

Vacancy advert closing Date: 20th August 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.

Before you apply

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Apply on Plan International's website

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