Procurement Coordinator

The Procurement Coordinator is responsible for planning, coordinating, and executing procurement activities, ensuring timely, cost-effective, and compliant acquisition of goods, works, and services. They support program delivery through strategic sourcing, contract management, supplier relationship development, and adherence to donor and local procurement regulations.

Procurement Planning & Analysis

• Develop and update annual procurement plan in consultation with departments; Conduct market and cost analysis, benchmark pricing and availability

Procurement Operations & Compliance

• Manage full procurement lifecycle: requisition, solicitation, selection, contracting, delivery; Draft RFQs/RFPs, develop evaluation criteria, lead selection committees; Ensure compliance with donor/local regulations, maintain audit-ready documentation

Vendor & Contract Management

• Build and maintain vendor database; prequalify suppliers; Manage contract awards and renewals, monitor performance, resolve issues

Coordination & Capacity Building

• Liaise with finance, logistics, and program teams to ensure needs, timelines and budgets are met; Provide procurement training to staff

Tendering & Competitive Processes

• Organize and lead tender processes with RFQ/RFP/RFI, oversee scoring and debriefing

Reporting & Documentation

• Maintain procurement tracker, prepare monthly and ad hoc procurement reports; Support internal/external procurement audits

• Required: Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field
• 3+ years of procurement or supply chain management experience, preferably within an NGO or donor-funded context
• Experience managing end-to-end procurement processes, vendor management, and contract negotiation
• Proven track record in ensuring compliance with donor and local procurement regulations
• Familiarity with procurement software (e.g., SAP, Oracle, Coupa)

• Strong knowledge of procurement lifecycle: planning, sourcing, tendering, contracting, supplier evaluation, delivery and payment
• Analytical capabilities: cost benchmarking, market analysis, KPI tracking
• Contract management skills and ability to draft RFPs/RFQs, evaluate bids, and negotiate for best value
• Proficiency in procurement tools and systems (e.g., SAP PIR, Coupa, Oracle)
• Excellent communication, stakeholder engagement, and vendor relationship management