Grants Coordinator

IRC Summary: Founded in 1933, the International Rescue Committee (IRC) is among the oldest and largest nonprofit, nonsectarian voluntary organizations providing relief, protection, and resettlement services to refugees and victims of oppression or violent conflicts. Operating in over 40 countries and 26 U.S. cities, the IRC restores safety, dignity, and hope to millions who are uprooted and struggling to endure. In the United States, the Resettlement, Asylum and Integration (RAI) office has supported clients from 120+ countries. Since opening its doors in Northern California (NorCal) in 1975, the IRC has resettled well over 74,000 refugees from around the globe who are contributing to the development of new and vibrant ethnic communities throughout the Bay Area, Sacramento, and Central Valley.

Job Overview: The Grants Coordinator works to leverage public and private funding opportunities through prospecting, proposal and budget development, donor management, and sub award management. The Grants Coordinator, under the supervision of the Grants Manager, is responsible for conducting the full range of pre- and post-award activities required to prepare and submit institutional proposals to public and private donors across the IRC in NorCal, with an emphasis on IRC Sacramento and IRC Turlock’ programs, with additional support to three other offices and Immigration programming. The work is performed in collaboration with IRC NorCal’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants, and business development staff.

Major Responsibilities:

Grants Management

Prospecting

• Support prospecting for new opportunities, the preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential private donors to solicit restricted private funds, in collaboration with the Grants Manager, Executive Director, and the Development Director.

Proposal Development (Pre-Award)

• Lead concept note, proposal, and budget development, including ensuring log frames, program design, and narrative meet high quality standards in coordination with Programs/Site directors, Finance Director, and headquarters’ Resource Acquisition and Management (RAM), and ensure all supporting documentations in the applications are up to date.
• Write key proposal sections and edit and incorporate the input of other team members into the proposals.

Grants Management (Post-Award)

• Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking
• Coordinate grant opening and closing meetings for each grant in their portfolio.
• Modify final budgets as requested by donor and Site Director/program lead and communicate with NorCal Finance and RAM to ensure incoming restricted funds will be tracked.
• Be a local subject expert for IRC’s Business Development Standards.

Secondary duties

• Work closely with Finance, Site Director, and program staff to prepare interim and final reports to grantors.
• Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC NorCal.
• Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

Key Working Relationships:

• Position Reports to: Grants Manager – Northern Central Valley
• Indirect Reporting: Site Directors – Sacramento and Turlock
  Other Internal and/or External Contacts:
• Internal: NorCal Director of Finance, Director of Development, Executive Director, Program Managers, HQ Resource Acquisition and Management department
• External: Public funders and foundations

Job Requirements:

• Undergraduate degree/certificate in non-profit management or a related field or comparable work experience.
• Three+ years of professional experience in proposal writing, log frame development, and budget management preferred.
• Familiarity with refugee resettlement and immigration support services such as social work, mental and physical health, economic empowerment, and workforce development is a plus.
• Ability to work autonomously while working collaboratively with different teams to meet deadlines.
• Excellent writing, research, and organizational skills.
• Self-directed but with strong interpersonal skills and the ability to work well within a team.
• Proficiency in Microsoft Office applications, cloud-based applications, project management apps, familiarity with Asana a plus.
• Excellence in written and spoken English.
• Ability to deliver high quality products against a tight schedule.
• Familiarity with the Northern California non-profit/philanthropy environment a plus.

Language Skills:

• Excellence in written and spoken English

Working Environment***:***

• Standard hybrid office environment (this is not a fully remote position)
• Monthly Travel to other bioregional site (Sacramento/Turlock)
• Occasional travel to other regional sites (Oakland, San Jose) required

This position has an expected end date of December 31, 2026.

Compensation: (Pay Rate: $75,369 - $78,886/yr). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

This is a short-term role with an anticipated end date of December 31, 2026, and is not eligible for IRC's full benefits package.

U.S. Benefits for Short‑Term Employees: Short‑term roles are not eligible for IRC’s full benefits package. However, U.S.‑based short‑term employees are eligible for a 403(b) retirement savings plan with employer match (immediate vesting) along with a non-elective employer contribution based on age and years of service (3-year vesting), paid sick leave in accordance with policy, and access to the Employee Assistance Program (EAP), which provides confidential counseling and mental health support for employees and their families.