Human Resources Assistant

Mission and objectives

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. IOM is part of the United Nations system, as a related organization. IOM supports migrants across the world, developing effective responses to the shifting dynamics of migration and, as such, is a key source of advice on migration policy and practice. The organization works in emergency situations, developing the resilience of all people on the move, and particularly those in situations of vulnerability, as well as building capacity within governments to manage all forms and impacts of mobility. The Organization is guided by the principles enshrined in the Charter of the United Nations, including upholding human rights for all. Respect for the rights, dignity and well-being of migrants remains paramount.

Context

Under the overall supervision of the Chief of Mission (CoM) in Ankara, Türkiye and direct supervision of the National Human Resources Officer and in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supporting the coordination of human resources functions in the office.

Task Description

Under direct supervision of Human Resources Officer, the UN Volunteer undertake following task: • Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office. • Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc. • Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies). • Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed. • Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents. • Perform other related duties as assigned.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Living conditions and remarks

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor. This is a volunteer assignment, not employment. By sharing your time, energy, and talents, you can support communities in need and become part of something greater than yourself — a global movement for peace, development, and humanitarian aid. Volunteering strengthens trust, solidarity, and reciprocity among citizens, and it can promote a sense of belonging and purpose. The assignment will be based in Ankara and required 5 days in the office or field. The UN Volunteer will be responsible for arranging her/his own housing and other living essentials. The Summary of UNV Entitlement (Type and Category of UNV assignment): All paid in TRY • Current Monthly Living Allowance (MLA): USD 645,91 • Private insurance: Private Health Insurance by CIGNA Note to citizens of Türkiye: As per UN’s diplomatic mission status, it is not included in National Security Institution’s (SGK) system but can be only initiated on private basis. • Free access to different learning platforms and the UN & UNV network Notes: 1) The allowances are in no way to be understood as a compensation, reward or salary in exchange for the volunteer work. 2) It's important to note that UNV assignments are volunteer assignments, not employment. The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. 3) You can check full entitlements at the duty station: https://app.unv.org/calculator 4) Please read the complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos