Programme Associate, Kenya

ORGANIZATIONAL CONTEXT

The Department of Programmes is the central management and coordinating function for programme delivery. It is responsible for the implementation of IDLO’s global programme portfolio in line with the organizational strategy.

THE POSITION

Reporting to the Field Programme Manager, Kenya, the Programme Associate works in close collaboration between IDLO’s Offices (Headquarters and Field Locations) and internal support functions to provide administrative and process assistance to programme teams to support programme delivery.

Summary of Functions:

• Provide administrative support to the Programmes team and ensure process integrity.
• Support the implementation of project activities in the country office
• Support coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement);
• Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports.

Key results expected.

1. Provide administrative support to the Programme team and ensure process integrity, including:

• Ensure internal IDLO processes are followed, including preparation and follow-up of Travel Requests, Payment Requests, and Purchase Requisitions.
• Draft meeting minutes, including calls with external donors/partners.
• Organize and maintain master files of programme-related data and materials, programme record files, technical publications, contracts, etc., to be made available to management when requested.
• Support the implementation of consistent templates and tools across the various programmes.
• Assist with translations related to the programme (if applicable).
• Support mission preparation, including travel requests, visas, etc.

• Assist in the onboarding of new Programmes staff, including preparing background readings.

2. Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement), focusing on the following:

• Support in processing contracts and amendments for Contractors/Consultants. Maintain up-to-date files and alert the Supervisor to any action needed.
• Coordinate with Human Resources to ensure that administrative aspects of new hires are processed.
• Provide support to program development, including coordinating amongst programme teams and support functions.
• Coordinate the transmission of draft and narrative reports between offices/units.
• Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips.
• Assist in the organization of institutional and program events/courses/external visits/presentations and coordinate with other IDLO-interested departments about these.

3. Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports, including:

• Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports.
• Provide input into IDLO publications, communications materials, web content, etc.

Education and Experience

• A University degree in Development, Social Sciences, Law, Business, or a similar field is required.
• A minimum of three (3) years of relevant professional experience providing programme implementation support, preferably within international organizations/settings.

Languages

• Fluency in English and Kiswahili is required.

Specific knowledge, skills, and competencies

• Excellent written and verbal communication skills.
• Excellent interpersonal skills and the ability to work constructively with several internal service departments.
• Familiarity with the standard programme and data management tools.
• Works well with others and actively participates; works effectively across and within IDLO organizational boundaries.
• Ability to work under pressure with tight deadlines, be flexible, and have an entrepreneurial spirit.
• Proven ability to see tasks through to completion and deliver results.
• Ability and willingness to travel to field locations, if necessary.
• Sound knowledge of Microsoft Word, Excel, PowerPoint, and other ICT and Internet software.
• Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate.

For this locally recruited position, IDLO shall offer the selected candidate a 12-month Affiliate contract, with the possibility of extension subject to performance and funding availability.

In addition, IDLO shall offer a yearly basic salary of Kshs.2,928,706, medical insurance, and leave entitlements, in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for allowances or benefits that are exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: 5 August 2026 (23:59hrs Rome Time).