IDB Invest- Administrative and Analytical Support Consultant

We improve lives

About this position

We are looking for an energetic and detail-driven consultant to join the team to provide administrative and analytical support to the Office of Strategy, Knowledge and Synergies (SPK), combining administrative and technical support functions with research, quality control, and reporting support across the division's business and analytical products.

SPK implements strategic priorities at IDB Invest by coordinating with different departments, developing strategic direction, and creating knowledge solutions. It generates country/sector-focused knowledge and leads efforts to make IDB Invest a knowledge-driven institution. The office coordinates and monitors IDB Invest's synergies with the rest of the IDB Group as well as IDB Invest's institutional relationships with other partners in the development. community

What you’ll do

• Provide business support to SPK, extending to other teams within the Department as needed, including handling agenda items and ad hoc requests that arise, with the flexibility to adapt to changing priorities and shifting demands.
• Organize meetings, workshops, and events — including venue identification and booking, audiovisual arrangements, coordination with external service providers, preparation of agendas and content, planning, execution, and post-event follow-up, documentation, and information management.
• Manage the purchase, contracting, receipt, and payment of goods and administrative services, and support the preparation and processing of requests related to consultants, vendors, and service providers — including TORs, contracts, administrative forms, and service requests — ensuring compliance with IDB Invest procurement and financial policies.
• Process and coordinate travel arrangements, travel authorizations (TAs), expense reports (SOEs), and other administrative payments, and guide staff on related procedures, ensuring accuracy, completeness, and policy compliance.
• Assist in document preparation, review, editing and distribution, including briefs and talking points for management, and data tables with short descriptions summarizing key information (could include budget execution).
• Collaborate on the preparation of diagnostic, strategic, and analytical inputs drawing on internal reports and institutional documents, adding, reviewing and analyzing data as requested.
• Conduct quality control of documents and data outputs and assist in creating and reviewing drafts of documents including reports, work sheets and presentations, verifying accuracy against source reports and ensuring consistency and adherence to formatting standards.
• Support the administration and processing of Technical Cooperation (TC) operations, including recording TCs in institutional systems, uploading documentation to Bank systems, processing payments for TC consultants, and reviewing consultant deliverables.
• Leverage the organization’s AI tools to automate administrative and analytical tasks, and willingness to learn continuously as technologies and the organization’s systems evolve.

What you'll need

• Education: Bachelor's degree in business administration, international relations, economics, or a related field.

• Experience:

1. At least 2 years of progressive experience in administrative support, business operations, knowledge/research support, or related fields, preferably within financial, multilateral, or international organizations. The candidate should be able to coordinate administrative and operational workstreams, support quality control and data verification, assist in preparing analytical and reporting outputs, and communicate clearly through written and visual materials
2. Strong attention to detail and accuracy in reviewing data, documents, and reports.
3. Working knowledge of IDB Group's Information systems, AI and data tools (e.g., Microsoft 365, Concur, Maestro, Copilot, Power BI, Squirro, AVA, Databricks); expert-level proficiency is not required, but familiarity and willingness to learn and use these tools is expected.
4. Openness and adaptability to changing priorities and requests.

• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Citizenship: Must be eligible to work in job location(s) without the need for sponsorship.

• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

National consultant Full-Time, 12 months (up to 48 months, subject to eligibility)

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

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