Administrative Support Social Protection & Labor Markets Consultant

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

What you’ll do

• Provide strategic executive support to the Division Chief, including administering properly his calendar, prioritizing commitments, coordinating high-level internal and external engagements, and ensuring alignment of the agenda with SPL priorities and IDB organizational practices.
• ​Manage day-to-day administrative and logistical tasks for the Division Chief, including scheduling meetings, preparing supporting documents, coordinating travel arrangements and business travel agendas, ensuring timely follow-up on action items and commitments.
• ​Articulate the organization and preparation of all logistical and documentation requirements for missions, conferences, and events, including processing travel authorizations and expense reports through Concur, coordinating visas, arranging domestic and international logistics, and managing post-travel follow-up.
• ​Organize logistics and services for internal and external meetings (events, BBLs, workshops, and training), including venue and conference room reservations, audiovisuals, catering services, translation and interpretation.
• ​Create letters of agreement, travel arrangements, lodging, expense reports; process travel authorizations for PECs and Guests; provide travel itineraries; process per diem payments; and prepare invitations, confirmations, and participant lists.
• ​Process payments for service invoices, letters of agreement as needed, create vendors and provide them administrative support with BPP internal systems.
• Draft, coordinate, and disseminate internal and external communications — including confidential correspondence — promoting information flow, knowledge-sharing, and collaboration.
• Support the strategic coordination that facilitates the action plans of the focal points, a structured articulation, continuous follow-up, prioritization of discussions, that allows progress in the strategic positioning of the SPL thematic agendas, contributing to the strengthening of the alignment between teams and internal organization.
• ​Facilitate the coordination of periodic meetings between Focal Points, thematic teams and division chiefs to ensure the alignment of priorities and share good practices.
• Support the preparation and structure of agendas, materials and inputs for different spaces for monitoring or socializing activities.
• Create support tools that facilitate internal organization mechanisms, as well as draft registration and systematic follow-up of PF action plans, determining decisions on discussions, closures and responsibilities.
• Coordinate periodic spaces for thematic knowledge exchange to share advances and good practices.
• ​Systematize learning and contribute to the consolidation of strategic inputs, reports, presentations, consolidation of data as required.
• ​Update continues per theme of the operational inventory of projects and TCs in progress on the SPL operational Dashboard for new operations.
• Model of an information repository for focal points, as mechanisms for organizing and documenting the work carried out.

What you'll need

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents).
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
  

Type of contract and duration

Consultant: International consultant Full-Time, 14 months (up to 48 months).

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.