Roster Assistant aux Programmes - SSA -GS5

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Qualifications

1. Background

Compte tenu de la demande constante en appui administratif et financier dans la mise en œuvre des activités des programmes, la présence d’un assistant administratif dédié s’avère indispensable. En effet, la gestion efficace des activités opérationnelles nécessite un suivi rigoureux des procédures administratives et financières, souvent complexes et chronophages.
L’assistant administratif joue un rôle clé dans la préparation, le traitement et le suivi des dossiers administratifs (missions, contrats, requêtes, rapports), ainsi que dans la gestion des aspects financiers (élaboration des budgets, suivi des dépenses, traitement des paiements, justification des fonds). Son intervention permet d’assurer la conformité avec les procédures internes de l’OMS, tout en réduisant les délais de traitement.
Par ailleurs, ce poste contribue à améliorer la coordination entre les différentes parties prenantes (équipes techniques, partenaires, fournisseurs), facilitant ainsi la mise en œuvre rapide et efficace des activités de terrain.

2. Livrables

• Introduire les dossiers approuvés dans le GSM pour émettre les PO DFC, GES, LOA, DI, Goods, Imprest credit cards;
• Suivre les missions de supervision des collègues consultants ;
• Appuyer pour les missions internes et externes des collègues du programme ;
• Suivre les dossiers de mise en œuvre des activités jusqu’au décaissement des fonds et les transferts des fonds dans le compte du ministère de la Santé Publique ;
• Effectuer les paiements des activités par l’intermédiaire de l’opérateur de téléphonie mobile Moov Africa (tigo cash) des activités des programmes ;
• Suivre la mise en œuvre des activités des programmes avec le Ministère et aider à la clôture des DFC (rapport financier) trois mois après la fin des activités ;
• Suivi et clôture des DI émis dans le système.
• Autres taches

3. Qualifications, expérience, compétences et langues

Qualification

• Essentielle: Premier diplôme universitaire en Gestion, Administration et Approvisionnement.
• Souhaitable: Formation complémentaire en Gestion.

Expérience

• Essentielle: Expérience dans des postes administratifs, de préférence avec les Nations unies et une bonne connaissance de l’Organisation (5 ans).
• Souhaitable: Bonne connaissance des procédures financières et achats des Nations Unies.

Compétences et connaissances

• Compétences essentielles: Capacité à travailler en milieu rural et multiculturel.
• Compétences fonctionnelles: Maîtrise des outils informatiques.

Langues et niveau requis 

Essentiel: Français (niveau professionnel).
Désirable: Anglais (niveau intermédiaire).

4. Supervision 

Sous la supervision des Team Lead et le Chargé des Opérations de l’OMS au Tchad  

5. Lieu de travail

Sur site: Bureau OMS Tchad, N’Djamena et déplacements dans les provinces selon les besoins du programme

6. Voyages

Déplacements lors des activités du programme.

7. Rémuneration et budget (coûts de voyages non-compris) :

a. Rémunération: 839,583 CFA soit environ 1466$ par mois
b. Durée du contrat: trois (03) à six (6) mois

Additional Information

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
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  The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs. 
  Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to  reasonableaccommodation@who.int 
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
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• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
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