Budget Assistant

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM/BMS environment and to ensure compliance with organizational policies, procedures, rules, and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system

DESCRIPTION OF DUTIES

Under the supervision of the Operations Officer, the incumbent performs the following Assists in the planning, compilation, and preparation of the Biennial Work Plan (BWP), including the allocation of regular and extra-budgetary funds by projects; ensures that all regular and extra-budgetary funded transactions in the areas of budget control, finance, and accounts are affected in accordance with established rules and regulations, Reviews and provides budgetary clearance to project proposals, correspondence, and requests, ensuring conformity with relevant financial regulations, policies, and procedures; or refers for action financial documents, giving appropriate explanations and advising remedial or alternative action as appropriate. Provides guidance to staff in the country office on the correct application of financial rules and regulations. Provides a variety of financial services, including reviewing payment of vouchers, issuing payment instructions, and analyzing cases requiring the decision of the supervisor. Prepares, analyses, and evaluates work plan, accounting, and other financial reports for management use. Coordinates the prompt and appropriate recording of financial transactions and ensures timely reconciliation and monthly and annual closure of the eImprest accounts. Ensures replenishment of accounts made in good time and ensures the maintenance of efficient cash balancesPerforms other duties asassigned by the supervisor

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary School
Desirable: University degree in Finance/Management/Public Administration or related fieldPostgraduate diploma or professional certification in project management or a related field

Experience

Essential: At least 10 years of relevant experience with an emphasis on program management and/or budget and financial monitoring
Desirable: Good knowledge of the WHO program management and end-to-end business processes as designed in the Global Management System;Experience in project management, ideally in the UN System and/or a publichealth context; Good knowledge of GSM/BMS System or similar ERP Systems;

Skills

Good knowledge of the WHO Results-Based Managementframework and related business processes. Knowledge of Oracle projects and Oracle Financials orsimilar ERP applications and systems. Sound knowledge of the Organization's policies andpractices, as well as project management principles and their applicationwithin WHO.Ability to act independently and exercise sound judgment.High level of organizational and analytical ability,combined with good writing and communication skills.Proven ability to maintainand establish excellent interpersonal working relations and to work withcompeting priorities under pressure

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZAR 616,958 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework.

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and eManual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

• In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates