Programme Assistant (Programme support)_G5
New Staff position Full-time hours
Closes 2 Sep 2026 CEST (UTC+2)
DEADLINE FOR APPLICATIONS
1 September 2026-23:59-GMT Greenwich Mean Time (Monrovia)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
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WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
This position is in WFP Liberia Country Office within the Programme Unit. The job holder provides programme support to strengthen data quality, programme systems management, corporate reporting inputs, planning consolidation and knowledge management across the Programme Unit. The role supports activity managers and programme teams by ensuring that key programme data, planning tools, SharePoint repositories and corporate system inputs are organized, coherent, up to date and available for operational decision-making.
The job holder is responsible for completing a range of specialized and standardized processes that require interpretation of standard guidelines and practices, compiling reports, performing basic analyses, supporting information consistency and contributing to the smooth implementation of programmes and projects. She/he will undertake WINGs action to create and track programme Purchase Order (PO), Purchase Request (PR), and Goods Release Note (GRN), and collaborate with the key units to process payments for programme-related vendors.
To perform specialized and standardized programme support processes related to WINGS, SmartSourcing, COMET, SCOPE, programme data coherence, beneficiary data reconciliation, monthly country brief inputs, planning consolidation and knowledge management, to support effective programme delivery, evidence-based decision-making and improved information management within the Programme Unit.
Support Programme Unit use of corporate systems and tools, including WINGS, SCOPE, SmartSourcing and COMET, by coordinating input, following up pending actions and maintaining accurate programme records within the delegated area of responsibility. Support the timely entry, review and follow-up of programme-related data in corporate and local tracking tools, ensuring consistency with approved plans, activity structures, budgets and reporting requirements. Act as a focal point for routine programme data coherence checks across WINGS, COMET, SCOPE, beneficiary data, programme trackers and monthly reporting inputs, escalating discrepancies for correction by responsible colleagues. Maintain and update programme dashboards, trackers and reference files to support management oversight of programme implementation, resource utilization, activity progress and reporting deliverables. Coordinate with Programme, Finance, Supply Chain, Procurement, RAM/Monitoring and Evaluation and Field Office to reconcile programme data and resolve inconsistencies related to activities, expenditures, beneficiaries, outputs and implementation progress. Support accurate recording and consolidation of beneficiary data, including cross-checking data received from activity managers, Field Office and monitoring systems before inclusion in monthly or corporate reporting products.
Coordinate the collection, verification and consolidation of Programme Unit inputs for monthly country briefs and other routine management updates. Compile programme data and support basic analysis for reports on beneficiary reach, activity progress, expenditure status, operational challenges, achievements and follow-up actions. Maintain a calendar of monthly reporting deadlines and coordinate timely submissions from activity managers and relevant units. Support reconciliation of programme figures used in monthly briefs, donor updates, internal dashboards and corporate reporting tools, ensuring that narrative, beneficiary, financial and operational data are aligned. Highlight data gaps, inconsistent figures, late submissions and risks to reporting quality for follow-up by the relevant programme colleagues or supervisors. Support preparation of tables, charts, summaries and briefing materials for Programme Unit meetings, management discussions and country office reporting products.
Coordinate the consolidation and regular update of the Programme Unit travel plan, working closely with activity managers, Field Office and relevant support units. Coordinate the consolidation and follow-up of the Programme Unit expenditure plan, including tracking submissions, updates, revisions and alignment with implementation timelines. Support follow-up of action points from Programme Unit meetings, planning discussions and management reviews, maintaining action trackers and escalating delays or bottlenecks as needed. Provide general office and project management support to the Programme Unit, including scheduling, document preparation, consolidation of inputs and follow-up with internal counterparts. Support the preparation meeting records and operational trackers to improve coordination across activities and field locations.
Support the development and maintenance of a Programme Unit knowledge management approach, including clear filing structures, document naming conventions, document repositories and information-sharing routines. Create, organize and maintain Programme Unit SharePoint folders and knowledge repositories to ensure that key documents, templates, reports, guidance, trackers, meeting records and learning materials are accessible and up to date. Support knowledge capture and documentation by collecting good practices, lessons learned, key decisions, guidance notes, templates and standard operating materials from programme activities and teams. Promote knowledge sharing within the Programme Unit through regular updates, organized repositories, reference links, document libraries and practical guidance on where to find key information. Support the preparation and formatting of knowledge products, presentations, briefing notes, lessons learned summaries and internal guidance materials. Maintain version control for key Programme Unit documents, ensuring that staff can identify the latest approved versions of templates, trackers, plans and guidance materials. Support onboarding and knowledge continuity by maintaining updated orientation materials, key contacts, standard templates and reference documents for programme staff.
Work and exchange information with internal counterparts to support collaboration, implementation and monitoring of ongoing programme activities. Act as a point of contact for general operational queries related to programme systems, trackers, reporting inputs, data files and knowledge repositories, requesting technical assistance where necessary. Support timely access to programme data, contact lists, planning tools and relevant reference documents during preparedness or response activities. Perform other programme support and data management duties as required.
Education
Completion of secondary school education. A post-secondary certificate in information management, data management, business administration, public administration, project management, statistics, economics, social sciences, or another related functional area is desirable.
Language
Fluency in oral and written English. Knowledge of local Liberian languages would be an asset.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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