Procurement Associate

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The World Food Programme (WFP) is the world’s largest humanitarian organization addressing hunger and promoting food security. Operating in over 80 countries, WFP is renowned for its ability to deliver food assistance swiftly and effectively to people in need. To respond efficiently in the complex and often volatile contexts where it operates, WFP staff must possess a strong foundation in emergency and transition programming, along with specialized technical skills. In recognition of its global impact, WFP was awarded the 2020 Nobel Peace Prize for its efforts to combat hunger, its contribution to peacebuilding in conflict-affected areas, and its role in preventing the use of hunger as a weapon of war.

WFP’s engagement in the Philippines has evolved significantly over time. Initially active in the 1960s, WFP concluded its operations in 1996 as conditions improved, but re-established its presence in 2006 to support the peace process in Mindanao, provide life-saving emergency food assistance, and implement programmes aimed at improving nutrition and the well-being of vulnerable populations.

As of 1 March 2024, WFP is implementing the Philippines Country Strategic Plan (CSP) 2024–2028, which aligns with the Philippine Development Plan 2023–2028, the Bangsamoro Development Plan 2023–2028, and the UN Sustainable Development Cooperation Framework. The CSP is structured around three strategic outcomes and five main activities, with cross-cutting themes of nutrition, gender-transformative programming, and conflict sensitivity.

• Strategic outcome 1: By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• Strategic outcome 2: By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

Job Title: Procurement Associate

Type of Contract: Service Contract

Grade: SC-6

Unit/Division: Supply Chain

Duty Station: Manila

Duration: 12 months, with a possibility of extension

This position is open to Filipino nationals only.

ORGANIZATIONAL CONTEXT

The Procurement Associate reports directly to the Procurement Officer, with overall guidance and support provided by the Head of Supply Chain. The job holder, at this level, demonstrates responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. The job holder has a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff.

JOB PURPOSE

To provide coordination, administrative services and research to support the efficient and effective procurement services

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:

Within delegated authority, the Procurement Associate will be responsible for the following duties (not limited to):

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Prepare annual procurement reports and plans. Monitor and follow up on its implementation. Keep stakeholders informed for timely action.
• Ensures implementation of sourcing strategy and e-procurement tools
• Perform other related duties and responsibilities as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Secondary education with specialized certification in procurement or supplemented by training in procurement.
• Bachelor’s degree in business or public administration economics, Political Sciences and Social Sciences or closely relevant field is desirable but not required

Experience:

• At least six (6) years of experience in procurement management and services
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in
• undefined
• Experience conducting supplier research/assessment
• With strong coordination experience with other operations (e.g., logistics), retailers, wholesalers and traders

Language: Excellent written and oral communications skills in English.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)

Compensation Package Overview:

• Monthly salary starting from approximately PHP 69,000.00++
• Medical coverage, extendable to eligible dependents.
• Leave benefits and other applicable entitlements.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.