Consultancy, Inventory Control and Accounting Assistant, Supply Chain Management Unit (SCMU), Copenhagen, Denmark

The Position:

The Inventory Accounting and Control Assistant consultant is located in the Inventory Accounting and Control Team within Pillar 4 – Support Services in the Supply Chain Management Unit (SCMU). The position reports directly to the Inventory Accounting and Control Team Lead. The Inventory Accounting and Control Assistant will work closely with other SCMU colleagues, other HQ Business Units particularly with the Finance Branch, the Regional Offices and the Country Offices and with a number of external partners.

The Inventory Accounting and Control Assistant will provide routine support and to help achieve effective day-to-day operations, through applying inventory control mechanisms and processing transactions in accordance with applicable procedures.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Duration and working schedule:
The duration of the assignment is 11 months. The consultants will work Monday – Friday, 8 hours per day and 40 hours in week, following the current schedule of the Supply Chain Management Unit (SCMU) in Copenhagen.

Place where services are to be delivered:
Remotely or in person at the Supply Chain Management Unit (SCMU) office premises in Copenhagen.

You would be responsible for:

A. Strategic leadership and management of Inventory Accounting and Control function to achieve:

• Perform cost accounting review and analysis and checking for accurate and timely recording of inventory transactions in UNFPA’s Enterprise Resource Planning (ERP) system, including assistance with periodic account closure activities and year-end processes for Prepositioned Stock.
• Check for compliance with inventory management in the Country Offices for programme supplies in accordance with UNFPA’s policies and procedures.
• Assist accounting closure and financial reporting for inventory management by processing transaction assist with inventory adjustments and process write-off transactions. 
• Assist with the preparation of inventory management performance reports and propose actions to enhance inventory control and efficiency through collection and compilation of relevant data.
• Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

B. Capacity Strengthening

• Support the implementation of UNFPA's capacity-strengthening initiatives.

C. Thought Leadership, Knowledge Sharing and Advisory

• Appreciate UNFPA's supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.  
• Actively contribute to an environment of knowledge retention and sharing through supporting the community incorporating best practices of supply chain.
• Support improved supply chain execution by incorporating best practices into daily activities.

D. Partnerships and Resource Mobilization

• Support UNFPA’s value proposition and relationships with donors and partners.
• Assist with the preparation of SCMU’s resource mobilisation proposals primarily through data collection and analysis.

E. Collaboration and Representation

• Maintain effective collaboration with supply chain partners with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Maintain relationships with supply chain partners with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Attend and participate as required in SCMU and UNFPA meetings related to supply chain management functions.

F. Carry out any other duties as may be required by the Chief, SCMU.

Qualifications and Experience: 

Education:  

• Completion of secondary education is required. 
• A University degree at Bachelor Level in accounting, Finance, Supply Chain Management, Business Administration, International Commerce, or equivalent field is an asset.
• A professional Supply Chain Management certification such as Chartered Institute of Procurement & Supply (CIPS) at Level 3 and/or Chartered Institute of Logistics and Transport (CILT-UK) at Level 3 would be an additional asset.

Knowledge and Experience: 

• A minimum of five (5) years of relevant, progressively responsible experience in financial management; inventory management, accounting, and control; and/or a related area. The minimum years of relevant experience is reduced to two (2) years for candidates who possess a relevant first-level or advanced university degree.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is required.
• Experience working in a matrix organizational structure is an asset.
• Basic proficiency in project management skills is an asset.
• Knowledge of UNFPA’s country classification system, UNFPA’s Strategic Plan, Strategy for Family Planning 2022-2030 and Acceleration Plan, UNFPA Humanitarian Thematic Fund, UNFPA Strategy and Operational Plan to Scale-up and Strengthen Interventions on Gender-based Violence in Emergencies, 2023-2025 is an asset.
• Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and the humanitarian community is an asset. 
   

Languages: 

• Fluency in English is required. Working knowledge of another official UN language is an asset. Knowledge of French or Spanish would be a distinct advantage.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

This recruitment is for an individual consultancy. UNFPA does not cover any relocation or travel costs associated with taking up this appointment.