Finance Grants Associate

Mission and objectives

UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.

Context

The JSB FY 2025 project “Accelerating Recovery for Human Security in Ukraine with Urgent Response to Intensified Attacks” (Project No. 01005661) aims to catalyse urgent recovery and strengthen resilience by addressing immediate infrastructure, environmental, social, economic, governance and justice needs. The Project is structured around the following six outputs: Output 1: Energy and other critical infrastructures and facilities restored and improved to meet immediate needs to provide essential public services and to demonstrate modernized and energy-efficient technologies. Output 2: Debris, explosives and hazardous materials (including asbestos) are assessed, treated and managed with international environmental standards, incorporating women’s engagement. Output 3: People who are most affected by war, including veterans, people with disabilities, women, the elderly and others, have access to rehabilitation and social services and economic opportunities to enable them to live a decent life. Output 4: Innovative capacity and sustainability of Ukrainian MSMEs enhanced with business development solutions focused on encouraging innovations and improving access to finance. Output 5: Transparency, accountability, and integrity of the government institutions in the recovery process strengthened. Output 6: Institutional capacities and survivor-centred mechanisms are enhanced for effective investigation and prosecution of war incidents. The Project includes low-value grants supporting Output 3, including social inclusion and barrier-free recovery, economic empowerment of war-affected people, transparent and accountable recovery, and access to justice and human rights protection. The Finance Grants Associate will support sound financial management of these grants and the Project’s related financial operations in accordance with UNDP rules, regulations and procedures.

Task Description

Under the direct supervision of the Project Coordinator, the Finance Grants Associate will provide substantive support to the Project staff on financial management of grantees, and provides advisory support to grantees on regular financial grant management, including payment processing and financial reporting, in accordance with UNDP procedures. Finance Grants Associate works in close collaboration with the Project, Operations, and Programme teams, as well as relevant Country Office units, as required for resolving complex administrative-related issues and exchange of information. 1. Provide financial support to facilitate the implementation of the project grant activities: • Ensure advisory support to potential grantees on finalization of financial proposals for submission to UNDP’s grant competition. • Review financial parts of grant proposals and provide comments on relevance to the grant competition and UNDP procedural requirements. • Advise on appropriate financial reporting forms, tools and procedures for monitoring financial performance of grantees. • Review grantees’ financial reports in an effective and timely manner. • Provide guidance and support to grantees on finance matters to ensure accurate and timely reporting on financial performance. • Oversee the CSOs grant project’s adherence to UNDP financial reporting requirements. • Provide financial consultations and guidance to current grantees on financial operations, applicable requirements and procedures, procurement and tendering regulations, budget utilization monitoring. • Prepare and process payments for grantees according to UNDP procedures. • Perform any other grant-related tasks as requested by the Project Coordinator. 2. Provide day-to-day support to the project’s financial operations in accordance with UNDP rules and regulations, and relevant SOPs: • Prepare and maintain supporting documentation for contracts and payments. • Contribute to the preparation of budgets and budget revisions. • Perform other finance-related administrative and operational tasks as required. 3. Ensure gender mainstreaming: • Ensure the mainstreaming of gender equality and women’s empowerment considerations in the field of expertise, promote a safe and enabling environment free of any kind of discrimination and abusive behaviour, and use the principles of gender responsive communication in line with the UNDP corporate standards.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Living conditions and remarks

As this is a national UN Volunteer assignment, the volunteer shall arrange their own accommodation. The assignment may be performed remotely, subject to the supervisor’s approval and operational requirements. The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a part-time contract. Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1150 (or equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 200 entry lump sum, one-time payment. Medical and life insurance: • Medical insurance: The UN Volunteer will receive UNV-provided medical insurance coverage. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave: UN Volunteers accrue an entitlement to 1.25 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.