LOGISTICS ASSISTANT

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent provides support to UN Staff in the field and reports to the Workshop Supervisor or his/her designate, under the Chief Transport Officer. The temporary position is based in Port-au-Prince, Haiti, and is located with the Transport Section under Service Delivery Management Pillar of the Mission Support Division.

Within delegated authority and under the supervision of the logistic officer Supervisor, or his designated official, under the CTO, the Logistic Assistant will be responsible for all or some of the following duties:

• Prepares material request orders for transfer of assets.
• Prepares Service Entry Sheets and other actions within UMOJA and obtains the funding certification.
• Liaises with relevant divisions/departments (e.g., procurement, accounting) with respect to verification and processing of invoices.
• Maintains contact with relevant mission staff with respect to provision, co-ordination, monitoring and status of transport services.
• Prepares requisitions and enters applicable systems data to initiate requisition process.
• Follows-up and provides updates of ongoing logistics operations and planning as well as requisition status on a regular basis.
• Assists staff within the Unit with respect to relevant procedures and practices.
• Records and monitors contract activity.
• Organizes and maintains contract files and Unit’s manuals.
• Maintains and monitors relevant databases (e.g., stock levels of various supply items).
• Generates relevant status reports.
• Monitors insurance coverage of UN fleet.
• Performs other duties as required.
• Assists with incoming vehicle inspections and creation/maintenance of workshop work orders.
• Maintains records of Transport asset movements and coordinates related documentation with MovCon.
• Assists with Transport asset verification exercises and maintains repair and maintenance files for UN-owned transport assets.
• Coordinates with the warehouse on workshop spare-parts requirements and supports vehicle recovery arrangements, as required.
• Assists in workshop incoming vehicles inspection and work order creation
• Manages and maintains records of Transport assets movements in liaison with Movcon.
• Monitors and submits attendance records for Workshop Mechanics.
• Assists in preparation and execution of the Transport assets verification exercise.
• Assists in the delivery of completed vehicles from workshop.
• Assists in establishing and maintaining relevant repairs and maintenance files for UNOE Transport assets.
• Assists in coordinating with warehouse on spare parts requirements for workshop
• Assists in the mission vehicle recovery plan and assists in coordinating the implementation.
• Assists in arranging transportation for clients dropping off vehicles at the workshop.

High school diploma or equivalent is required.

A valid driver's license for "B" category is required (a copy of a valid driving license must be attached). A Diploma/Certificate in Administration/Logistics (National Certificate or equivalent) is desirable (A copy of the certificate should be attached)

At least three (03) years of progressively responsible experience of practical logistics operations or related area is required. Experience in air freight, sea freight and/or road transportation policies and practices is desirable.

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

This temporary job opening is available for three months and is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy for three months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.