Syria - Admin Manager (M/F) - Aleppo

Solidarités International operates in Syria since 2013 with a very diversified programs portfolio in Hassake & Raqqa (NES), Aleppo and Idleb (NWS) governorates. To achieve its humanitarian objectives the mission employs 350 staffs and developed meaningful partnerships with international and local NGOs.

In NES, SI is one of the leading agencies in the WaSH sector, responding to emergencies, protracted situations and recovery needs. The strategy is complemented with a significant FSL component, addressing market rehabilitations, business development and agriculture.

In NWS, SI operates in Idleb and Northern-Aleppo with large WaSH programs, with a focus in camps settings for IDP populations, and rehabilitation programs, especially after the earthquake. SI also responds to new emergencies, including regular displacements, natural disasters and epidemics.

SI is also heavily involved in humanitarian coordination, both at strategic and technical level with relevant fora and stakeholders, including key donors.

Since regime's change, SI is redefining it operational model as well as its geographical scope and programmatic priorities. The organizational set up is being deeply reviewed with a Damascus-based coordination office, the reshaping of the base level structure. Assessments are being carried out in new areas including rural Damascus, South, Aleppo and Hama and new partnerships are being envisioned. This is to ensure relevance and efficiency, maximize impact through secured access and more generally ensuring the mission remains fit for purpose in a quickly evolving environment. And this on-going transformation will be at the core of the new Country Director responsibilities.

General Objective:

Under the supervision of the Field Coordinator, the Admin Manager ensures effective administrative, financial, and HR management of the North-West Syria (NWS) Base, based in Aleppo, in compliance with SI and donor procedures. The role oversees accounting, payroll, cash management, budget monitoring, monthly closures, reporting, audits, and HR processes including recruitment, contracts, staff development, and compliance with labor law. The Administrative Manager supervises the admin team and supports efficient base operations.

Priorities for the First 2–3 Months

• Familiarize with SI procedures, tools, grants, budgets, and team structure.
• Take ownership of payroll, accounting closure, cash forecasts, and BFU meetings.
• Support implementation of the 2027 HR budget and workforce planning decisions.
• Assess team workload and set clear priorities.
• Strengthen collaboration with coordination and base departments.
• Review existing finance and HR processes and identify improvements.

List of main tasks:

HR Management for National Staff

• Lead recruitment, onboarding, payroll, and employee administration.
• Ensure compliance with labor law, HR policies, and procedures.
• Maintain personnel files and HR databases.
• Follow up on contracts, probation periods, and performance reviews.
• Update workforce data and the mission organogram.
• Support training activities and HR process improvements.
• Ensure recruitment and job descriptions comply with approved standards.
• Provide HR support and guidance to managers and staff.

Team Management

• Identify staffing needs and recruit administrative staff.
• Supervise, coach, and evaluate team members.
• Coordinate workloads and team priorities.
• Facilitate team meetings and capacity building.

Cash Flow & Accounting Management

• Manage cash flow and ensure fund availability.
• Supervise transfers and financial security measures.
• Prepare cash forecasts with program and logistics teams.
• Oversee bank reconciliations and expenditure controls.
• Ensure compliance with SI financial procedures.
• Supervise accounting records and financial documentation.
• Lead monthly accounting closure and submission to coordination.
• Support internal and external audits.

Budget & Financial Monitoring

• Monitor budget utilization and allocation tables.
• Analyze expenditure against implementation progress.
• Identify variances and recommend corrective actions.
• Monitor operational costs and donor compliance.
• Support financial reporting and budget revisions.
• Contribute to proposal budget preparation.

Administrative Management

• Review and validate contracts and key documents.
• Monitor insurance and premises-related matters.
• Ensure compliance with administrative procedures.
• Maintain organized administrative records and archives.

Reporting & Coordination

• Liaise with local authorities and monitor regulatory updates.
• Represent the organization in relevant meetings.
• Ensure timely submission of administrative and financial reports.
• Coordinate documentation with coordination offices.
• Prepare regular HR, administrative, and financial reports.
• Support audits, reviews, and operational coordination.