SPONSORSHIP ASSISTANT- SPIIA

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan International Ghana is looking for a young, talented, enthusiastic and qualified professional to join our team as a Sponsorship Assistant. The role is based in the Southern Program Impact and Influencing Area (SPIIA) and the successful candidate will be responsible for supporting the monitoring, coordination and quality assurance of sponsorship activities. The role will also provide technical and administrative support to the Sponsorship Communications Coordinator in the supervision of sponsorship communications, data processing, volunteer management and community engagement, ensuring compliance with Plan International’s sponsorship standards and safeguarding requirements.

MAIN ACCOUNTABILITIES

• Coordinate and review the production and processing of sponsorship communications items to ensure accuracy, timeliness and compliance with safeguarding standards.
• Conduct 100% quality checks on questionnaires, photos, sponsor child gifts, letters and digital communications before processing and uploading into ChildData.
• Manage Sponsor Child (SC) folders, files and the file room in line with the Sponsorship Manual guidelines and local policies.
• Ensure timely printing and distribution of SC and family photos, graduation and farewell letters, as well as replacement SCIs with quality content and photos.
• Carry out home visits and verification of sponsor children to validate information, safeguard children and capture their perspectives on Plan programs.
• Support the preparation of Sponsorship Program Area (SPAR) documents, reports and annual sponsorship operational plans and budgets.
• Assist in the identification and facilitation of eligible children and volunteers for the sponsorship program, ensuring adequate logistics for sponsorship activities.
• Monitor, supervise and collaborate with Data Entry Clerks, Field Data Collectors, volunteers and youth groups to achieve sponsorship commitments and standards.
• Support sponsor visits preparation and ensure compliance with local sponsor visit guidelines and processes.
• Respond to National Office inquiries (NOIs) and resolve issues in line with agreed timelines and quality standards.
• Ensure all sponsorship processes, communications and engagements are implemented in accordance with Plan International’s safeguarding, child protection, and gender equality policies.
• Perform any other duties as assigned by the Sponsorship Communications Coordinator or PIIA Manager to support effective program delivery.

THE INDIVIDUAL

Qualification and Experience

• Diploma or HND in Communications, Project Management, Marketing, Data Processing or related fields.
• Relevant professional experience in communication, marketing, project management, data processing, tracking and monitoring.
• At least 2 years’ experience as a Data Entry Clerk, Community Facilitator, Administrative Assistant or related role.
• Good command of the English language.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Internet, Teams etc.).
• Experience working with international NGOs and knowledge of ChildData/CD-PET systems will be an advantage.

Skills

• Strong planning, time management and organizational skills.
• Good communication and presentation skills.
• Proficiency in general office and administrative tasks.
• Excellent interpersonal skills and ability to work collaboratively with diverse groups.
• Ability to coach and support others to improve performance.

Behaviour

• High sense of responsibility, timeliness and commitment to quality performance.
• Team player with strong problem-solving and analytical skills.
• Open to feedback, adaptable and committed to continuous improvement.
• Upholds and promotes child protection and safeguarding principles in all activities.
• Demonstrates Plan International’s values of accountability, inclusiveness, collaboration and lasting impact.

Note: The position is based in Ho, Volta Region, Ghana. The successful candidate must either be currently based in Ho or be willing and able to relocate to and take up the role in Ho. Please note that relocation support will not be provided for this position.

Location: Ho (SPIIA)

Type of Role: Sponsorship

Reports to: Sponsorship Coordinator

Job Type: Fixed-Term Contract

Closing Date: 4th September, 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.