Grants Analyst, Gates Foundation Partnerships

Job Title: Grants Analyst, Gates Foundation Partnerships

Reports To: Head of Grants

Location: Kigali, Rwanda with occasional travel as required.

Position Type: Full-time, fixed-term, three years

Direct Reports: None

Key Working Relationships: Lead Gates Foundation Partnerships; Administrative Assistant (Grant), Senior Advisor and Project Coordinator; Head of Grants; Finance and Grants Management; ANA, ANN and Jhpiego.

Background

With support from the Gates Foundation, UGHE is expected to serve as the primary grant recipient and institutional steward for investments supporting the African Neonatal Association (ANA), the African Neonatal Network (ANN), and government-led neonatal respiratory care investment roadmaps implemented with Jhpiego. UGHE will administer grants and subawards, oversee financial and programmatic accountability, and report progress and results to the Foundation. With the increasing number of Gates Foundation investments, moving towards a single account and oversight lead is needed.

Purpose of the Job

The Grant Analyst role involves managing grant documentation, preparing funder invoices and financial reports, and contributing to proposal development, with a particular focus on budgeting.

The Grant Analyst will report to the Head of Grants and collaborate closely the Gates Foundation Partnership team and all UGHE departments to ensure effective coordination in developing grant budgets, conducting periodic program budget reviews, analyzing expenses, and preparing reports.

Key Responsibilities

Grants and Contract Administration

1. Maintain and regularly update the UGHE grants/contracts tracking tool.
2. Organize and manage accurate, comprehensive records of all grants-related documents.
3. Ensure that grants tracking mechanisms (both financial and non-financial) are properly implemented following all grants and contracts awards.
4. Review and draft contracts for sub-award institutions and consultants.
5. Participate in the development and renewal of grants proposals.
6. Coordinate meetings, administer conference calls, and circulate minutes promptly.

Grants/Contracts reporting

1. Review monthly grant expenditures to ensure accurate coding of transactions and address any coding-related quarries.
2. Identify the grant transactions requiring reclassifications and ensure they are correctly processed in the accounting system.
3. Prepare invoices and financial reports for funders based on actual expenditures.
4. Regularly review expenses allocated to grants and contracts to verify compliance with approved grant budget and agreement.
5. Participate in the closure of grants and contracts closure of funds at the end of the fiscal year and at the end of the grant/contract period.

Sub-award management

1. Draft and negotiate sub-award agreements, ensuring alignment with funder and UGHE requirements.
2. Ensure all sub-award documents are complete and compliant.
3. Provide guidance and training to sub-awardees on contractual obligations, reporting, and compliance.
4. Monitor sub-award execution to ensure adherence to the approved budget and deliverables.
5. Review the sub-award budget and financial reports.
6. Maintain comprehensive records of sub-awardee performance and related documentation.

Due Diligence

1. Conduct Due Diligence for sub-awardee.
2. Support the Due Diligence Process.

Proposal Writing and Budgeting

1. Provide comprehensive support throughout the grant application process.
2. Develop detailed budgets for grant applications.
3. Provide support to the planning and budgeting processes.

General

1. Provide support for urgent grant-related activities and events as required.
2. Review grant files to ensure all the necessary information and documentation required for financial accountability is available.
3. Other duties as assigned.

Qualifications, Knowledge, and Skills

a. Academic qualifications

1. Master’s in finance, accounting, or related field required.

b. Experience

1. At least 5 years of experience in Grants management is required.
2. Minimum of 2 years of experience in an analyst role.

c. Technical competencies

1. Mastery of the basic standards of accounting
2. Demonstrate strength in relevant computer software including Excel, and experience with accounting software such as Microsoft Dynamics NAV is preferred.
3. Fluency in English is required, proficiency in Kinyarwanda is preferred.
4. Superior attention to detail and adaptability to rapidly changing work environments.
5. Commitment to Global Health Equity and social justice.

d. Behavioral competencies

1. Demonstrated competence in assessing priorities and managing a variety of activities in a time-sensitive environment.
2. Ability to make decisions based on data findings.
3. Exemplars interpersonal skills.
4. Ability to work in a fast-paced, start-up environment leading to new initiatives.
5. Flexibility and adaptability.
6. Ability to effectively collaborate with culturally diverse staff across departments and countries.
7. Exemplary written and oral communication skills.
8. Demonstrated tactical thinking and analytical skills.
9. Good judgment and creative problem-solving.
10. Possess diplomatic instincts, the ability to gracefully and humbly work within challenging professional contexts requiring tact and judgment.

How to Apply

Applicants should provide: (1) curriculum vitae, (2) degree, (3) a cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page.

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organizational Profile

The University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in healthcare delivery. The university launched in Rwanda in September 2015 with its flagship degree program: the Master of Science in Global Health Delivery. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high-quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse, and Sexual Harassment

At UGHE, we are committed to ensuring that those who benefit from our work—including community members—as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.