1. SUMMARY
The Defence Policy and Planning (DPP) Division leads work in the NATO International Staff (IS) on the defence-related aspects of the Alliance’s fundamental security tasks at the political-military level. The Divisional Support Section (DSS) coordinates the work and programmes of the Division and the committees it supports, and provides procedural advice.
The incumbent provides coordinated advice to the Assistant Secretary General (ASG) and the Deputy Assistant Secretary General (DASG) on a wide range of defence policy and planning issues and activities, and ensures the effective planning, management and smooth running of the office. The incumbent is DPP’s primary interlocutor on the organisation of work with other Divisions/Independent Offices, Delegations and similar officials. In addition, the incumbent is the Head of the DSS, responsible for the organizational, administrative and procedural support to the Committees of Strategic Planning meetings such as DPP Committee (DPPC) and Resilience Committee (RC).
2. QUALIFICATIONS AND EXPERIENCE
The incumbent must:
The following would be considered an advantage:
3. MAIN ACCOUNTABILITIES
Planning and Execution: Lead the DSS and coordination of taskings across Division, within DPP and with other IS and International Military Staff (IMS) Divisions/Independent Offices. Assist and advice on the shaping and staffing of various defence policies and other related matters, and integrate them into future strategic plans for the Division. Run practical, administrative and logistical aspects of committee work and activities, and track the implementation of committee decisions and policy directives.,
Stakeholder Management: Serve as DPP’s central point of contact for all issues concerning coherence, management, workflow and coordination issues for the Division. Ensure close coordination and common approaches with Directors, Section Heads, Allied and Partner Committees, as well as other Executive Officers, and members of the IS, IMS and other NATO bodies, to meet the Committees’ and divisional agendas. Act as a key interlocutor with the OSG to ensure good communication on relevant matters. Represent ASG/DPP at meetings, conferences, seminars and with external stakeholders, as required.
People Management: Lead the DSS Section. Create a motivating and effective workplace. Provide in-depth mentoring, coaching and training opportunities and be available to offer guidance at critical moments. Ensure that all staff under their responsibility are clear on Organizational and DPP objectives. Provide regular and fair feedback on performance.
Policy Development: Contribute to the structure and development of policy efforts for the Division. Coordinate internal policy matters and initiatives in collaboration with relevant IS and IMS contacts. Advise the ASG/DPP and DASG/DPP on policy development within the Division as well as throughout NATO.
Knowledge Management: Ensure the proper flow and access of information and knowledge across the DPP and key stakeholders in line with NATO knowledge management procedures and processes. Develop and promote innovative ways of working that improve the overall functioning and coordination of the DPP.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
Reporting Line: The incumbent reports to the Assistant Secretary General, Defence Policy and Planning.
Interactions: They work closely with the DASG, Directors and Section Heads, as well as with NATO International Staff at all levels and with senior NATO and national officials. They collaborate with the Office of the Secretary General.
Direct reports: 8
Indirect reports: N/A
5. COMPETENCIES
The incumbent must demonstrate:
6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.
Contract clause applicable:
In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.
The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
For NATO civilian staff members only: please apply via the internal recruitment portal (link);
For all other applications: www.nato.int/recruitment
Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.
When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.
We review listings for quality, but organizations may update or amend a posting at any time, so confirm the role and closing date on the organization’s official site before applying. No genuine employer charges a fee to apply, interview, or process an application — treat any request for payment as a scam. If a detail looks wrong or the posting seems fraudulent, report this job.
![UNDP Divisional Disaster Risk Management Coordination Associate [4 positions - Multiple Duty Stations] {Open to internal and external applicants](/assets/images/organizations/logo/1617066589_f1b878cccc2893c87abf.png){kind=logo}
