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IVI Project Administrator (Clinical, Assessment, Regulatory, Evaluation Unit) [based in Seoul] – Replacement for Childcare Leave

Project Administrator (Clinical, Assessment, Regulatory, Evaluation Unit) [based in Seoul] – Replacement for Childcare Leave

New
International Vaccine Institute (IVI)
Staff position
Evaluation, Audit and OversightHealthcareLegal AffairsProgramme and Project Management
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Posted 1 minute ago
Job Description
We are seeking a Project Administrator for a 1-year-contract (Replacement for Childcare Leave) position to work within the Clinical, Assessment, Regulatory, Evaluation Unit at the International Vaccine Institute. (Duty station: Seoul, Korea)

Job Description

This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.

Key Roles & Responsibilities

1. Grant administration
  • Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines.
  • Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation.
  • Provide support in managing sub-awards, sub-grants, collaboration and other vendors.
  • Communicate with Finance for grant initiation and closing.
  • Coordinate any IRB approvals required for projects.

2. Project/budget administration
  • Maintain approved and updated project budgets to facilitate ongoing financial analysis.
  • Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.
  • Support preparation of budget and expenditure projections.
  • Provide support in planning, monitoring and validating resource (FTE & external) utilization.
  • Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution.

3. Logistics and administration
  • Provide logistics support in procurement for the project and functions.
  • Provide logistic/administrative support in arranging meetings, conferences, workshops etc.
  • Coordinate and support disbursement of project funds.
  • Manage project archiving system.

Job Requirements and Qualifications

1. Education Requirements
  • Bachelor’s degree

2. Related Field Work Experience
  • 3+ years in administration

3. Technical and Professional Skills / Knowledge
  • Knowledge in accounting and finance
  • Knowledge of general administrative procedures and guidelines
  • Proficiency in MS Office and web-based applications

4. Key Competency

  • Client Orientation
  • Communication
  • Commitment to Continuous Learning

5. Language Proficiency
  • Fluency in English

[IMPORTANT] Please download and complete this Employment History template before submitting your application.

⭳ Download Employment History Template

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