Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

IOM Ecuador is a key partner in supporting the Government of Ecuador and regional actors in addressing migration challenges and opportunities in the country. As part of the International Organization for Migration’s global mission, IOM Ecuador focuses on providing comprehensive assistance to migrants, refugees, and host communities through protection, integration, and durable solutions. Aligned with its 2022-2026 strategy, IOM Ecuador emphasizes sustainable, community-based interventions and strong coordination with local governments and stakeholders to promote inclusive development and uphold the rights and dignity of all migrants.

Under the general supervision of the Head of Operations, in coordination with the National Project Manager and direct supervision of the Senior Project Associate (EDF Coordinator), the incumbent is responsible for undertaking the following duties and responsibilities:

Assist in the implementation and monitoring of project activities.
Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
Support in identifying vacancies and occupational profiles with chambers and companies; This includes support in coordinating calls for applications, participant selection, induction, company-based tutoring, and ongoing academic–productive follow-up through completion
Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; support coordination e with Communications for outreach materials and events (fairs, graduations, job showcases), in line with KfW/IOM branding guidelines
Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
Assist in monitoring closely with MEAL (baseline/surveys), Protection/CBP (safe referrals), EDF (pipeline/investment plans), and Finance/Procurement (payments/contracts), especially the work of implementing partners and report non-compliances to the supervisor.
Provides guidance/training to new/junior staff.
Support the EDF Coordinator in liaising with ministries, local governments (GADs), and certification entities to ensure competency recognition and regulatory compliance.
Perform other related duties as assigned

Education

School diploma with five years of relevant experience; or,
Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
Prior to work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in economic inclusion, MSME banking, funds management, or international cooperation; prior experience in grant making is desirable.
Knowledge of procurement/donor regulations and financial control.

Skills

These skills represent our ideal profile, but candidates are encouraged to apply even if they do not meet all of them.
Dual Education / Work-Based Learning (WBL) Models: design of formative–productive pathways, tripartite agreements (institution–company–participant), occupational profiles, company-based tutoring, competency-based evaluation, and cohort closure.
Management of Training Offer: co-creation and adjustment of curricula with technical institutes, and universities; alignment with sectoral demand, quality standards, and balance between in-company and classroom hours.
Labour Intermediation: identification of vacancies and entry profiles, job-matching, organization of fairs, and employability preparation (CV, interviews, life skills).
Business and Labour Formalization: step-by-step route (RUC/SRI, municipal permits, IESS/affiliation, trademarks/SENADI, SERCOP registration when applicable); preparation of checklists and practical support.
Skills Certification: coordination with competent entities for evaluation and recognition of prior learning and experience.
Private Sector Engagement: negotiation of dual education and internship placements and commitments (SLAs); recruitment of tutors and definition of rotation plans.
Governance and Technical Committees: establishment and facilitation of committees with ministries, local governments (GADs), chambers/private sector, and training centres; documentation of minutes and follow-up action plans.
Partner Management: preparation of MoUs/ToRs, workplans, targets, and progress reports; monitoring of milestones and performance of educational institutions and companies

Languages

For this position, fluency in Spanish and English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Important: Add the cover letter in the “Supporting Documents” section of your application.

Before you apply

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