Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

Background Information

The International Organization for Migration (IOM) Botswana is seeking a motivated and detail-oriented Resources Management Intern to support the Resources Management Unit (RMU). IOM Botswana works with the Government of Botswana and other stakeholders to promote safe, orderly, and regular migration through programmes focused on migration management, border governance, migrant protection, labour migration, climate change and human mobility, humanitarian assistance, and Migration Health.

The internship offers an excellent opportunity for a recent graduate or final-year student to gain practical experience in finance, procurement, human resources, logistics, and administration while supporting the effective implementation of IOM Botswana's programmes and operations. The successful candidate will develop professional skills in a dynamic international environment and contribute to the efficient management of organizational resources.

Supervision

The successful candidate will work under the overall supervision of the Chief of Mission and the direct supervision of the Finance and Administrative Associate within the Resource Management Unit, and in cooperation with other colleagues in the Division, at IOM HQ , Regional Office and Sub Regional office. S/he will pursue the following duties

Learning Objectives

Assist in providing administrative and operational support to the Resources Management Unit (RMU) in finance, procurement, human resources, logistics, and general office administration activities.
Assist in processing invoices submission and manual reconciliation..
Assist in tracking project expenditures.
Assist in procurement activities, including quotations, supplier registration, purchasing, and record keeping.
Assist in coordinating workshops, meetings, events, and related logistics.
Assist in Human Resources activities, including recruitment support and records management.
Assist in arranging travel, accommodation, transportation, and processing travel documentation.
Assist in filing, archiving, and maintaining finance, procurement, HR, and administrative records.
Assist in office operations, facilities management, and asset and inventory control.
Assist in vendor account reconciliations, VAT claims, and compliance-related activities.
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Assist in performing any other duties assigned.

Training Components and Learning Elements

The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
Gain experience in organization, management, and international cooperation activities.
Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of public accounting,procurement,administration and human resource management.
The Intern can also access online training courses currently available of all IOM personnel.

Required Qualifications and Experience

Education

BA Degree in Accounting or Finance, Business Management or Financial Management, administrative services with zero professional experience work experience in the Admin and Finance field

Experience

No prior professional work experience is required.
Previous internship, volunteer work, attachment, or practical experience in Finance, Accounting, Procurement, Human Resources, Administration, Logistics, or a related field will be considered an advantage.
Experience using Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint, is desirable.
Demonstrated experience through academic projects, student leadership, community engagement, or volunteer activities involving administrative, financial, or organizational responsibilities will be an added advantage.
Knowledge of ERP systems, financial management systems, or procurement processes is desirable but not mandatory.
Ability to work in a multicultural environment, manage multiple tasks, and maintain confidentiality

Skills

Financial and Administrative Skills: Basic understanding of finance, accounting, procurement, and office administration processes, with the ability to maintain accurate records and support operational activities.
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Computer Proficiency: Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint, with the ability to prepare reports, maintain trackers, and manage data effectively.
Communication and Interpersonal Skills:Strong written and verbal communication skills, with the ability to work collaboratively with colleagues, service providers, and other stakeholders in a multicultural environment.
Organization and Attention to Detail:Strong organizational, time management, and analytical skills, with the ability to prioritize tasks, meet deadlines, maintain confidentiality, and ensure accuracy in all assignments

Languages

For this internship, Fluency in English is required. Knowledge of local languages is advantageous

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Before you apply

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