Project Associate (Migration Trends Analysis)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

As part of its work to save lives, protect people on the move, and facilitate safe and regular migration pathways, IOM in Viet Nam supports the Government of Viet Nam and social organization partners in countering trafficking in person (TIP), human smuggling and irregular migration. This work is undertaken across IOM’s Border Governance and Migrant Protection portfolios, with a focus on generating and using evidence to understand emerging risks, trends and information needs; inform targeted community outreach and awareness-raising activities; promote safe migration practices; and reduce migrants’ vulnerability to exploitation and abuse. 

Under the overall supervision of the Chief of Mission and direct supervision of the National Communications Officer, in coordination with relevant project units, the Project Associate will support migration trend analysis and community engagement activities under IOM Viet Nam’s counter trafficking and border governance programme. In particular, the incumbent will conduct social listening and digital ethnography to identify emerging trends, analyze findings and prepare reports and other knowledge products; and use these insights to support the design and implementation of targeted community outreach activities that promote safe migration and reduce risks of human trafficking and human smuggling.

1. Assist in the implementation and monitoring of project activities.  
2. ​​Retrieve, compile, analyze, and present information and data on specific project topics, with a particular focus on migration trends, media monitoring, and social listening 
3. ​​Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.  
4. ​​Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.  
5. ​​Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.  
6. ​​Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.  
7. ​​Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.  
8. ​​Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.  
9. ​​Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.  
10. ​​Provides guidance/training to new/junior staff.  
11. ​Perform such other relevant duties as may be assigned.​​​ 

Required Qualifications and Experience

Education

• Bachelor’s degree in Communications, Political Science, Social Sciences, Law, Migration Studies, or a related field from an accredited academic institution with three years of relevant professional experience; or, 
• ​High School diploma with five years of relevant professional experience.​ 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in social listening, digital ethnography, data collection and analysis, or related functions, with the ability to identify and synthesize emerging social trends and issues. 
• ​Experience in supporting the planning and implementation of community outreach, awareness-raising activities, campaigns or events, including coordination with relevant partners and stakeholders. 
• ​Strong written and verbal communication skills, with demonstrated ability to present complex information clearly and concise.  
• ​Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and other relevant software. Experience with data collection and management tools (e.g., Kobo Toolbox) is an advantage. 
• ​Experience working with government institutions, social organizations, international organizations, non-governmental organizations or other relevant stakeholders is an advantage. 
• ​Experience working in a multicultural environment and/or with communities in vulnerable situations is an advantage. 
• ​Knowledge of migration, trafficking in persons, human smuggling, safe migration or migrant protection issues in Viet Nam is an advantage. 

Skills

• Knowledge of project monitoring, reporting, and donor requirements, including experience supporting project implementation and budget monitoring. 
• ​Strong analytical, research, and writing skills, including the ability to collect, compile, analyze, and present information from multiple sources. 
• ​Strong organizational and coordination skills, with the ability to support community outreach activities, awareness-raising events and other project activities. 
• ​Proficiency in developing reports, briefing notes, communication materials, and other knowledge products. 
• ​Familiarity with the migration context in Viet Nam and experience coordinating with government counterparts, civil society organizations, and development partners is an advantage.​ 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Fluency in English and Vietnamese is required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies