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IFRC Officer, Logistics and Fleet

Officer, Logistics and Fleet

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International Federation of Red Cross and Red Crescent Societies (IFRC)
Staff position
Procurement, Supply and LogisticsTransportation and travel services
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Posted 3 minutes ago
Job Description
Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe. The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The IFRC is currently present in Nepal through a Country Delegation (CD - first established in 1965 with a presence through regional representation at times), providing support to Nepal Red Cross Society (NRCS) programmes and National Society development (NSD) amongst as well as emergency response, other areas. The longer-term mission of the Nepal Delegation is to facilitate organisational growth, technical capacities, partnerships, and resource mobilisation that enable Nepal Red Cross Society to deliver on its humanitarian mandate in the country through the provision of technical support, advocacy, representation and coordination functions, in accordance with Strategy 2030, the IFRC Renewal and annual Operational Plans. The Country Delegation also provides integration services to six IFRC members with a presence in Nepal.

On 26 August 2026, a major ice-rock avalanche occurred in the upper Bhote Koshi watershed near the China–Nepal border, resulting in an historically powerful flash flood that advanced from the border down the entire length of Nepal along the Bhote Koshi and Trishuli River basins. This position is being hired to response to the operational requirements of the Flash Flood 2026 response operation, within a Federation-wide operation.
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Job Purpose
To manage all IFRC fleet (all assets deployed in operation including IFRC and integrated PNS resources at a country level in-line with Global Fleet Policies & Procedures and Fleet Manual as well as other guidance, standards and processes to ensure a high-quality service provision that meets the needs of the Federation and service users with objectives of safety, environment and fleet management.
Job Duties and Responsibilities
  • Promote the Federation’s fleet management services and VRP to National Societies within the country including access to the VRP and purchasing services, Fleet Wave, end-of-life disposal, management, etc.
  • To be responsible that vehicle fleet is optimized in its size, vehicle models, utilization, running operational costs and is used as per set rules and regulations described in Fleet Manual.
  • To ensure timely, accurate and correct data entry into the fleet management system and to maintain vehicle fleet files with containing documentation with records of mileage, fuel, maintenance and repairs, accidents, and financial information as per Fleet Manual and set procedures.
  • To plan, allocate and co-ordinate local driver resources to ensure the most effective use of their time and the efficient delivery of transport services using available resourcing and route planning tools as appropriate to minimize the costs of such resources.
  • To provide support in testing, training of national fleet management staff, volunteers, and National Societies (NS) to improve the management of quality and cost effectiveness of fleet management operations, promote adherence to best practice principles and compliance with all relevant regulation, legislation and IFRC Fleet Manual
  • To ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Sr. Logistics Officer and all other relevant IFRC functions e. g. on driver/vehicle movements/fleet performance/driving safety and accidents
  • Ability to focus and identify high Risk areas and put in place risk management control measures
  • To support the Country Sr. Logistics Officer in managing, evaluating, and reporting upon fleet management activity/performance to verify the meeting of delivery and quality targets, in-line with GLS and country strategies, and accurate and timely cost information to enable the full recovery of all relevant cost from internal/external service users.
  • Ensure efficient dispatch of fleet resources to meet program needs in line with standing IFRC fleet manual guidelines ensuring optimum resource utilization
  • Managing Fleet Assistant, dispatchers, and drivers, providing training, coaching and mentoring as well as all HR related tasks including leave planning, discipline and staff appraisals
  • Work as the main focal point and liaison with all other departments, external and internal stakeholders in all matters relating to the operations of the Federation vehicle fleet
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Job Duties and Responsibilities (continued)
  • Inspecting vehicles and ensuring fleet assets are kept in a serviceable condition in line with fleet manual as revised
  • Timely scheduling vehicles servicing and working closely with service providers to ensure correct and cost-effective repairing and servicing of vehicle assets
  • In cooperation with the Service Workshop manager coordinates the inspection, servicing, maintenance, and repair of all vehicles as per policies and procedures. Identifies and recommends where the vehicle condition may impact safe operation and takes remedial action. Authorizes additional repairs as required.
  • Managing the effective usage of fleet assets logbooks and monitoring the daily, weekly vehicle inspections and vehicle cleaning by drivers and dispatchers
  • Preparing and obtaining approvals for all transport mission requests and ensuring the appropriate vehicles and drivers are used
  • Preparing and providing driver per diems for mission movements work advances.
  • Providing Fleet data required for accurate fleet reporting including fleet asset fuel usage, distances travelled and service and maintenance costs
  • Prepare fleet reports as required by the IFRC Country Delegation providing accurate and timely information key for forward planning
  • Prepare monthly fleet report on maintenance, fleet utilization and reconciliation information and data from the Fleet Wave reports and submit to the Sr. Logistics Officer, according to deadlines.
  • Provides critical analysis and evaluation of Fleet Wave data to assist Sr. Logistics Officer with decisions and recommendations on maintenance, servicing, repairs, insurance, disposal and reallocation of vehicles and other motor assets
  • Work closely with NRCS, PNSs and other stakeholders in ensuring close collaboration in fleet management related issues
  • Developing and delivering training to dispatchers and drivers to improve their capacity as well as raise their productivity
  • Prepare documents on import and export requirements of IFRC Country Delegation and its PNSs such as relief items, training kits, vehicles, personal effects, and any other items that is deemed necessary by the Country Delegation.
  • Coordinate with supply chain stakeholders to ensure the IFRC shipments are shipped and delivered safely and efficiently on time.
  • Liaise with Government entities MOFA, MOHA, MOF etc. to ensure that the duty exemption facilities are granted for IFRC consignments.
  • Support Sr. Logistics Officer in procurement process of IFRC purchased for internal and development usage.
  • Support Sr. Logistics officer in preparing the monthly logistics reports and circulate with necessary stakeholders.
  • Support Sr. Logistics Officer in maintaining proper files for Procurement, Import/Export and Warehousing elements electronically.
  • Perform any other work-related duties that may be requested by the Sr. Logistics Officer
Education
Bachelor’s degree or similar professional OR relevant areas
Experience
5-6 years of professional experience in of professional experience in general logistics, including warehousing, transportation, fleet management, customs clearance & procurement

Sound experience in managing procurement, logistical systems, and IT management, including budgeting and financial tracking experience

Proactive, innovative, willing, and committed to stay and travel in the remote areas to work with poor and vulnerable communities and guide team members.
Knowledge, Skills and Languages
Ability to prioritize, meet deadlines, and achieve results through collaboration

Results-oriented and demand-driven individual, entrepreneurial, ability to lead in unprecedented and/or ambiguous situations.

Excellent networking, representational, interpersonal, communication and negotiation skills.

An ability to be proactive and persuasive.

Results-oriented and demand-driven individual, entrepreneurial, ability to lead in unprecedented and/or ambiguous situations.

Good analytical skills and solution-oriented mindset.

Ability to work well in a multicultural, multilingual and cross-functional team setting. Demonstrated accountability.
Competencies, Values and Comments
Values:
Respect for diversity; Integrity; Professionalism; Accountability

Core competencies:
Communication; Collaboration and teamwork; Judgement and decision-making; National society and customer relations; Creativity and innovation; Building trust
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