Officer, Global Operational Procurement

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191-member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The IFRC’s Global Humanitarian Services and Supply Chain Management (GHS&SCM) Department is a core function supporting the IFRC humanitarian action.

The Department has a global network including:

• Headquarters-based Supply Chain Management Department in Geneva
• Logistics Hub and Global Fleet office in Dubai
• Five regional operational supply chain units located in Panama, Kuala Lumpur, Nairobi, Beirut and Budapest logistics hubs
• Country-based logistics set-up

Global Humanitarian Services and Supply Chain Management is a function dedicated to:

• Provide the goods and services needed by IFRC to deliver to the most vulnerable
• Provide services to deliver visible value to the members, improving the efficiency and effectiveness of the supply chain and strengthening its control
• Developing talents & future leaders

Reporting to and under the technical guidance of the Manager, Global Operational Procurement and Regional Supply Chain, the Global Operational Procurement Officer shall provide support for the procurements for goods and services during different emergency operations and programs for all regions; The incumbent will ensure effective execution of IFRC operational and tactical procurement, support tendering done by National Societies as required, technically review procurement files, provide technical support, ensuring best value for money objectives are achieved, and ensuring technical compliance in the procurement of goods and services procured.

Key areas of influence and key internal relationships include:

• Carry out operational and tactical procurement as per needs for goods and services procurement, in strong coordination with the GHS&SCM global operational procurement team, and strategic sourcing team
• Be accountable to ensure the availability of all goods and services (right quality, right price, right time) in close coordination with the global sourcing team and the global operational procurement team
• Ensure compliance with the global IFRC supply chain standards. · Be in charge of the preparation and issuance of purchase orders for supplies, equipment, and services. Preparation and submission of Management reports and analysis including tracking and performance tools. Ensuring that global and local policies and procedures are conveyed to end users in the procurement of goods and services

Key Accountabilities

• To perform general procurement of goods and services as per IFRC operations and standards
• To fully support and facilitate the development and implementation of Global, Regional or Local Framework Agreements (LFA/RFA/GFA) for goods and services, identify and remove potential barriers in implementing LFA/RFA/GFA
• To support external sourcing request, including but not limited to, providing inputs for cost estimates and liaising with finance department on Invoice management
• To provide reports as defined by the procurement unit and to provide inputs to procurement reports as necessary in required format and frequency.
• To monitor and report supplier performance against contracts / framework agreements
• To map and identify potential suppliers and perform the supplier due diligence and key commodities on the market
• To support training and orientation processes on general IFRC procurement for NS and IFRC staff when required
• To collect data and provide analysis on market price, access, quantity and quality data, as well as changes in price, availability or quality of key commodities. To lead on the delivery of procurement service improvement, best practice, continuous learning and knowledge sharing between departments and keep the unit at the forefront of innovative procurement service practices
• When requested, perform technical reviews for procurements done by NSs as per needs and procedures
• To provide technical support, guide and training to other IFRC colleagues on the ERP procurement module
• To keep all documentation for audit trail following standard IFRC procedures
• To be available for field deployments in support to operations
• To perform other duties assigned by the line manager

Duties applicable to all staff

1. Actively work towards the achievement of the Federation Secretariat’s goals
2. Abide by and work in accordance with the Red Cross and Red Crescent principles
3. Perform any other work-related duties and responsibilities that may be assigned by the line manager

Required:

• University degree in Business, Logistics, Economics, Engineering, IT or other relevant areas or proven professional experience in the area of expertise

Preferred:

• Professional Procurement and/or Logistics Qualification is highly preferred

Required:

• 2-3 years of relevant procurement experience in managing complex supply chain operations including high volume in procurement
• Experience in supporting supply chain operations, including tactical and operational procurement

Preferred:

• Red Cross/Red Crescent knowledge and experience

Required:

• In-depth grasp of international procurement practices including legal aspects
• Problem solving skills
• Commercial acumen and Proven negotiating skills
• Ability to work to tight deadlines and handle multiple tasks
• Good communications skills (written and verbal) and ability to provide authoritative advice
• Technical credibility to challenge/influence internal stakeholders
• Ability to work in matrix environment
• Ability to work in a cross-cultural and cross-functional environment, strong interpersonal skills
• Drive for change and improvement and ability to deliver efficient supply chain in a challenging environment
• Fluentl spoken and written English

Preferred:

• A broad understanding of humanitarian issues, disaster recovery and related organization
• Good spoken and written Spanish or French (preferred)
• Good command of another IFRC official language Arabic or Russian

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Comments: This is a national staff position open to Hungarian nationals and others who are legally eligible to work in Hungary. Candidates must be able to provide proof of their eligibility to work in Hungary.