Administrative Assistant

Enabel is the Belgian international cooperation agency. Our mission is to work towards a sustainable world where all live under the rule of law and are free to thrive. With its partners Enabel offers solutions addressing pressing global challenges – Climate Change, Urbanisation, Human Mobility, Peace and Security, Economic and Social Inequalities – and promoting Global Citizenship.

We have over 20 years' experience in areas ranging from education and health care to agriculture, environmental protection, digitalisation, employment and peace and security. The Belgian government, European Union institutions, governments of other countries and the private sector rely on our federal agency's global expertise . We work with civil society, research institutes as well as businesses and we foster fruitful interaction between development policy and other areas.

With over 2100 staff, Enabel manages about 170 projects in more than twenty countries, in Belgium, Africa and the Middle East.
enabel.be

Background

Under the Belgium–Mozambique Cooperation Programme 2023–2028, Enabel supports Mozambique in strengthening climate resilience, promoting sustainable energy access, and advancing the energy transition. Over the past years, Enabel’s portfolio in Mozambique has expanded significantly through additional projects and funding opportunities from a range of international partners, complementing the bilateral cooperation programme.

As the organization continues to grow and manage an increasingly diverse portfolio of projects, strong administrative and financial support is essential to ensure efficient operations, compliance, and high-quality service delivery.

To support this expanding portfolio and strengthen its internal operations, Enabel is looking for an Administrative Assistant to join its Administration and Finance team in Maputo.

Job description

• You contribute to the smooth functioning of Enabel's operations by providing high-quality administrative, logistical and organizational support to operational activities in close coordination with the Support Service Hub for payment and accounting purposes.
• You ensure the efficient management of correspondence and administrative documentation, supporting effective coordination across projects and departments.
• You coordinate logistical arrangements for missions, workshops, meetings and official events, ensuring timely preparation, follow-up and collection of supporting documents.
• You maintain accurate filing and archiving systems and ensure that administrative records are complete, updated and easily accessible.
• You support procurement and office management processes through the preparation of administrative documents, purchase requests and logistical follow-up for certain purchases.
• You serve as a first point of contact for visitors and external stakeholders, for certain activities, contributing to a professional and welcoming environment.
• You identify opportunities to improve administrative processes and contribute to the efficiency and effectiveness of support services.

Your profile
Required qualifications

• Bachelor’s degree in administration, business management, Public Administration or a related field.

Required experience

• Minimum 3 years of professional experience in administrative support, office administration or coordination functions.
• Experience supporting multidisciplinary teams and coordinating administrative processes.
• Experience in development cooperation programmes, NGOs or international organisations is considered an asset.

Required skills and knowledge

• Excellent organisational and administrative skills.
• Good knowledge of document management, filing systems and office procedures.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and work with attention to detail.
• Proactive, service-oriented and able to work effectively in a multicultural environment.
• Fluency in Portuguese and good command of English, both written and spoken

Applicants are also required to commit to the vision, mission and values of Enabel (https://www.enabel.be/content/enabel-vision-mission-values).

We offer you

• A fascinating and varied job in an international environment. You are employed at Enabel in the function of“Administrative Assistant”.
• An open-ended contract. You are based in Maputo.
• A salary package that comprises the monthly gross salary, in accordance with our salary scales (Class 3).

Every person who fulfils the conditions listed in our job advertisements may apply. Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate on the basis of gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

Are you interested?

Apply at the latest by 20/10/2026, here and include your application letter and updated CV.