Emergency Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue to implement humanitarian response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for an Emergency Assistant based in Sumy.

About the job:

Under the technical and daily supervision of the Emergency Specialist, the Emergency Assistant supports the implementation of emergency assistance activities, including cash assistance, non-food items (NFIs), and other emergency support to conflict-affected populations. The role contributes to the effective delivery of emergency programmes by supporting field activities, beneficiary registration, data collection, documentation, and distribution processes. The Emergency Assistant also supports engagement with communities and local service providers and works closely with other DRC departments to facilitate referrals, coordination, and information sharing while ensuring compliance with organizational procedures and standards.

Your main duties and responsibilities will be:

Programming & Implementation:

• Support the implementation of emergency assistance activities (cash assistance and NFIs) in accordance with work plans and project objectives.
• Participate in field missions, including beneficiary registration and verification during programme activities.
• Assist in preparing documentation packages required for beneficiary payments and distributions.
• Support the distribution of assistance to internally displaced persons (IDPs) and conflict-affected populations.
• Contribute to the preparation of monthly, quarterly, and annual programme reports.

Coordination and Community Engagement:

• Engage with community stakeholders, key informants, and beneficiaries to support DRC’s community-based approach.
• Maintain communication with local authorities, service providers, and community representatives to facilitate programme implementation.
• Coordinate with other DRC departments to facilitate referrals and information sharing.

Data & Documentation:

• Collect and support analysis of data related to beneficiaries and conflict-affected populations.
• Ensure proper archiving, secure storage, and confidentiality of beneficiary data and documentation.
• Maintain trackers of beneficiary registrations, distributions, and assistance records.

Logistics & Field Support:

• Participate in preparation and organization of field activities and distributions.
• Assist in handling and distribution of NFIs while ensuring accountability for materials and supplies.
• Maintain records of distributed assistance and available stock in coordination with relevant staff.

About you

To be successful in this role we expect you to have minimum 1 year of relevant practical experience, preferably within humanitarian programmes or NGO operations. Moreover, we also expect the following:

Required:

• University degree in a relevant field (e.g. economics, social sciences, logistics, public administration) or equivalent professional qualification.
• Previous experience in field activities (registrations, distributions, or community engagement)
• Basic understanding of data collection and documentation processes
• Good knowledge of MS Excel and data entry tools
• Fluency in local language.

Desired:

• Experience working with vulnerable populations
• Familiarity with basic humanitarian principles (AAP, protection, inclusion)
• Knowledge of English is desirable.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: 3 months probation period, with the possibility of extension depending on performance and availability of funding.
• Band: I, non-Manager
• Designation of Duty Station: Sumy.
• Start date: 2 November 2026

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for employees on national contracts; starting from EUR 1465 gross per month (depending on experience and qualifications).

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 25th October 2026.